Imagine putting in all the effort and hard work in your studies, only to receive a disappointing result after the exam. It leaves you wondering where you went wrong, searching for answers and solutions.

Just like in studying, marketing for your SaaS business also requires a set of key performance indicators (KPIs) to evaluate your efforts' effectiveness and identify improvement areas. 

Curious to know what these key performance indicators are?

Look no further! webdew has compiled a comprehensive list of 12 SaaS Marketing KPIs that will simplify your job. These KPIs will serve as beacons of guidance, offering you clarity and direction as you make data-driven decisions to optimize your marketing strategies.

Not only will you gain insights into the importance of tracking these KPIs, but you'll also discover ways to enhance them and learn how to calculate them effectively.

So, let's embark on this journey together and uncover the KPIs that will propel your business to new heights!

Importance of tracking KPIs 

Tracking key performance indicators (KPIs) is crucial for the success of your SaaS marketing efforts. 

KPIs provide measurable data that allow you to examine the effectiveness of your strategies, make data-driven decisions, and drive continuous improvement.

This article will explore the importance of tracking SaaS marketing KPIs and how they can benefit your business.

1. Measure Success and Progress

Tracking KPIs helps you measure the success of your SaaS marketing campaigns and initiatives. It provides a clear picture of how well your strategies are performing.

Thus allowing you to identify areas of improvement that are performing exceptionally well. By setting specific goals and tracking relevant KPIs, you can track your progress toward those goals and make adjustments to ensure success. 

2. Identify Strengths and Weaknesses

Tracking KPIs enables you to identify your marketing strengths and weaknesses. Analyzing the data lets you determine which strategies and channels generate the most leads, conversions, and revenue.

This information allows you to double down on what's working and optimize or end what's not performing well. It helps you allocate your resources and focus on the activities that drive the best results.

3. Optimize Marketing Strategies

Data-driven decision-making is crucial in optimizing your SaaS marketing strategies. You can gain insights into customer behaviour, campaign performance, and market trends by tracking KPIs.

This data allows you to make informed decisions about adjusting your messaging, targeting specific audience segmentsoptimizing conversion funnels, and allocating your marketing budget in an effective way.

You can optimize your strategies to maximize your marketing ROI by monitoring and analyzing KPIs.

4. Improve Customer Acquisition and Retention

KPIs related to customer acquisition and retention help you understand the effectiveness of your efforts in attracting and retaining customers.

By tracking metrics such as customer acquisition cost (CAC), conversion rates, churn rate, and customer lifetime value (CLTV), you can identify opportunities to improve your acquisition and retention strategies.

This data allows you to refine your targeting, enhance your onboarding process, and deliver a better customer experience. Thus, leading to increased customer satisfaction, loyalty, and long-term business growth.

5. Make Data-Driven Decisions

Tracking KPIs empowers you to make data-driven decisions rather than relying on assumptions or guesswork.

By basing your decisions on factual data and trends, you reduce the risks associated with subjective decision-making.

KPIs provide quantifiable insights into the effectiveness of your marketing efforts, allowing you to make informed adjustments, allocate resources wisely, and focus on initiatives that have the highest impact on your business.

Top 12 SaaS Marketing KPIs to measure your business's success

Measuring key performance indicators (KPIs) is vital for tracking the success of marketing efforts for your B2C or B2B SaaS company.

This article will explore the top 12 SaaS marketing KPIs across three categories: Conversion, Churn, Engagement and Usage. 

By focusing on these KPIs, you can gain valuable insights into your marketing performance, optimize your strategies, and drive business growth.

Conversion KPIs

1. Marketing Qualified Leads

Marketing Qualified Leads (MQLs) refer to a lead who has shown a specific interest in a brand's offerings through marketing efforts. Thus, indicating a higher likelihood of becoming a customer than other leads.

Before knowing the importance of measuring MQL, there is a need to know how to identify MQL. 

Identifying Marketing Qualified Leads (MQLs) involves evaluating various factors and behaviours that show a lead's readiness to move further along the sales funnel. Here are some common methods for identifying MQLs:

  • Demographic information: Assess the lead's demographic details, such as job title, industry, company size, or geographic location. This can help determine if they fit your target audience.
  • Engagement with content: Track the lead's interactions with your website, blog posts, whitepapers, webinars, or other content. This can show their level of interest and engagement.
  • Lead scoring: Assign scores to leads based on predefined criteria such as email opens, clicks, form submissions, or time spent on specific pages. This can help focus on and identify MQLs.
  • Behavior-based triggers: Set up automated triggers based on specific actions taken by the lead, such as downloading an ebook, attending a webinar, or requesting a demo. This can help identify their readiness to engage with sales.
  • Website tracking: Use tools like website analytics or tracking pixels to track the lead's browsing behaviour, including pages visited, time spent on site, or specific actions are taken. This can provide insights into their level of interest.
  • Marketing and sales alignment: Collaborating with the SaaS sales team to define the criteria for determining a qualified lead can ensure both teams are aligned and working towards the same goal.

Note: It's important to note that the specific criteria for identifying MQLs may vary depending on your industry, target audience, and business goals. Try to review and refine your MQL criteria based on data, feedback, and sales insights. This can improve the accuracy of your lead identification process.

Benefits of tracking MQLs
  • Focus on quality over quantity

Unlike all leads, MQLs are prospects more likely to convert into customers. By prioritizing MQLs, you can focus your resources and efforts on nurturing and converting these leads. This will ensure a higher return on investment. 

Also, with this you can gain insights into the quality of generated leads and understand how successful your marketing strategies are in attracting potential customers.

  • Nurturing and conversion

Once identified as MQLs, it's crucial to have a well-defined lead nurturing process in place. This involves providing relevant and personalized content, engaging with leads through targeted campaigns, and guiding them through the buyer's journey until they are ready to purchase.

  • Continuous optimization

Tracking MQLs allows you to measure your lead-generation strategies' success and identify improvement areas.

By analyzing data and metrics related to MQLs, you can optimize your marketing campaigns, messaging, and targeting to generate more qualified leads and improve conversion rates.

How to improve Marketing Qualified Leads (MQLs)?
  • Define Ideal Customer Profile (ICP)

Determine your target audience's characteristics, demographics, and behaviors. This helps you tailor your marketing strategies and messaging to attract high-quality leads more likely to convert into customers.

  • Content marketing strategy

You can attract and engage potential customers by offering insights, solving problems, and addressing pain points. This can help to position your brand as an industry authority.

For a practical illustration, we have provided you with one of our educational blog posts. There, you will find comprehensive insights into how resourceful blogs, part of SaaS content marketing, can help businesses build credibility.

You'll also know how it serves the needs of our target audience and leads them to enhance their video marketing game with such helpful tips. Ultimately, this focus strategy of yours will fulfill the audience's requirements and will take them down to become a Marketing Qualified Lead. 

While the screenshot provides a glimpse of the content, we invite you to click this link to access the full article.

  • Lead nurturing campaigns

Email marketing automation and personalized messaging help to deliver targeted content based on their interests and actions. By providing value at each stage of the buyer's journey, you can move leads closer to becoming qualified prospects.

  • Optimize conversion paths

Simplify your forms, optimize landing pages, and provide clear calls-to-action that encourage visitors to take the next step. By reducing friction and making it easier for leads to engage with your brand, you can increase the number of qualified marketing leads.

How to calculate Marketing Qualified Leads (MQLs)?

To calculate Marketing Qualified Leads (MQLs), you must define specific criteria determining when a lead becomes qualified.

These criteria may vary based on your industry, target audience, and sales process. Here's a general formula to calculate MQLs:

MQLs = Total Number of Leads qualified by the marketing team or basically that came through the valid marketing processes of the company.

If you need the MQL rate then you can follow the given formula in an easy way.


MQL Conversion Rate = MQLs / Total number of leads generated * 100

The MQL conversion rate is the percentage of leads that meet the predefined criteria to be considered marketing-qualified.

For example, if you generated 500 leads in a month and 100 of those leads met the criteria to be considered marketing qualified, the calculation would be:  

MQL Conversion Rate = 100 / 500 * 100 = 20% 

2. Lead to Customer Rate

It is also known as Lead Conversion Rate, is a crucial metric in the world of sales and marketing. It measures the percentage of leads that convert into paying customers.

By tracking this metric, you gain valuable insights into the effectiveness of your sales and marketing strategies. You can also make data-driven decisions to optimize your conversion process.

Benefits of tracking Lead to Customer Rate 
  • Evaluate conversion efficiency

This is an important metric to track as it measures how well your business is converting leads into customers.

For example, if you generate 100 leads and 20 of them become paying customers, your conversion rate would be 20%. A higher conversion rate indicates that your sales and marketing efforts nurture leads and guide them toward buying.

  • Identify areas for improvement

Monitoring this rate allows you to identify any inefficiencies in your conversion process. You can pinpoint areas needing improvement by analyzing the conversion rates at different stages of the customer journey.

These include lead nurturing, sales presentations, or product trials. Ultimately, this process enables you to focus your efforts on optimizing specific stages of the customer acquisition process.

  • Optimize sales and marketing alignment

This rate encourages collaboration and alignment between your sales and marketing teams. Both teams can gain insights into which leads are more likely to convert by analysing the conversion rate.

Thus, they can align their strategies and messaging to serve those leads better. This alignment leads to a smoother transition from lead to customer and improves overall conversion rates.

  • Measure campaign effectiveness

The Lead to Customer Rate helps you check the effectiveness of your marketing campaigns in generating quality leads.

You can identify which initiatives are driving the highest conversion rates by analyzing the conversion rates for different marketing channels, campaigns, or audience segments. This allows you to allocate your resources and focus on the campaigns that yield the best results.

  • Calculate Customer Acquisition Cost (CAC)

The Lead to Customer Rate is closely tied to the cost of acquiring customers. A higher conversion rate means you can get customers in an efficient way.

As a result, it will lead to lower Customer Acquisition Costs (CAC). By improving your Lead to Customer Rate, you can optimize your budget allocation and ensure a higher return on investment (ROI).

  • Continuous improvement

Tracking the Lead to lead-to-customer rate over time provides you with valuable data for continuous improvement.

By monitoring the conversion rates, experimenting with different approaches, and analyzing the results, you can iterate on your sales and marketing strategies to boost your conversion performance.

How to improve Lead to customer rates?
  • Targeted audience segmentation

Understand and segment your target audience based on their specific needs, pain points, and buying behaviors. Tailoring your campaign accordingly and increase relevance and engagement, leading to higher conversion rates.

  • Compelling value proposition

Communicate the unique value and benefits of your SaaS product to your leads in a clear way. Highlight how your solution solves their pain points, improves efficiency, or helps them achieve their goals. 

  • Seamless onboarding experience

Ensure that it is intuitive, user-friendly , and provides a smooth transition for new customers. Offer helpful resources, tutorials, and customer support to guide them through the initial setup. 

This video of Squarespace is a marketing and visual masterpiece, skillfully showcasing the platform's features, benefits, and user-friendliness.

Its captivating design instantly grabs the viewer's attention, while the demonstration-style presentation guides users through the onboarding process with clarity and confidence. It's an excellent blend of aesthetics and functionality that leaves a lasting impression.

  • Customer success focus

Emphasize customer success and show the value of your SaaS product throughout the customer journey. Provide proactive support, personalized recommendations, and continuous engagement to help customers achieve their desired outcomes. 

  • Continuous optimization

Use data-driven insights to identify areas of improvement, such as optimizing call-to-action buttons, improving website performance, or refining messaging.  

How to calculate Lead to Customer Rate?


Lead to Customer Rate = CA/TL *100

TL = Total no. of leads generated in the same period

CA = No. of customers acquired during a specific period

For example, if you generated 100 leads in a month and acquired 25 customers from those leads, your Lead to Customer Rate would be 25% (25 divided by 100, multiplied by 100).

3. Funnel Conversion Rates

The marketing funnel consists of several stages: awareness, interest, consideration, and action. At each stage, prospects engage with your brand and marketing materials to eventually convert into customers.

The Funnel Conversion Rate allows you to check the conversion rates at each stage of your sales funnel, optimize your marketing efforts, enhance the customer experience, and drive higher conversions.

Let's break down the different stages of the marketing funnel to understand the concept better:

1. Awareness

At the top of the funnel, prospects become aware of your brand or product. This could be through various channels like social media, content marketing, advertising, or word-of-mouth.

2. Interest

In this stage, prospects show an active interest in your offerings. They might sign up for your newsletter, download a free resource, or engage with your content in some way.

3. Consideration

Here, prospects examine your offerings and compare them with alternatives. They might request a demo, engage in a free trial, or actively seek more information about your product or service.

4. Action

The final stage of the funnel is where prospects buy or take the desired action, such as signing up for a subscription, requesting a quote, or making a direct purchase.

Benefits of tracking Funnel Conversion rates
  • Identify bottlenecks in the funnel

You can identify bottlenecks and areas where prospects are dropping off and need improvement. You can analyse conversion rates at each stage, such as lead generation, lead nurturing, product trials, or purchases. 

For example, noticing a significant drop in conversion rates during the trial phase may show a need to enhance the onboarding process or address any usability issues.

  • Optimize the customer journey

By analyzing the rates, you can determine which stages are performing well and which need attention.

For instance, if you find that the conversion rate from a demo to a purchase is low, you can focus on improving your demo presentations, addressing common objections, or providing extra resources to help prospects make an informed decision.

  • Enhance marketing campaigns

You can identify which initiatives are driving the highest conversions by evaluating conversion rates for different marketing channels, campaigns, or audience segments.

This data helps you allocate your marketing budget wisely and refine your campaigns to maximize their impact on each stage of the funnel.

  • Optimize lead nurturing

By tracking how well leads progress through the funnel, you can refine your lead nurturing strategies to deliver the right content, offers, and messaging at each stage.

For example, if you notice a low conversion rate from leads to opportunities, you can adjust your lead nurturing campaigns to provide more targeted and personalized content that addresses their pain points.

  • Measure ROI and forecast revenue

Understanding the conversion rates and associated revenue at each stage allows you to forecast future revenue and make data-driven resource allocation and budgeting decisions.

This information enables you to set realistic goals and track your progress.

How to improve Funnel conversion rate?
  • Top of the Funnel (Awareness Stage)

1. Targeted content marketing: Focus on educational blog posts, videos, webinars, and downloadable resources that address your target audience's pain points and challenges to attract and engage prospects.

2. SEO OptimizationOptimize your website and content for search engines to increase organic visibility and attract relevant traffic . Target relevant keywords, improve page load speed, and ensure mobile responsiveness to enhance user experience .

3. Social media engagement: Use social media platforms to share valuable content, engage with your audience, and build brand awareness. Leverage social media advertising to reach a wider audience and drive targeted traffic to your website.

  • Middle of the Funnel (Consideration Stage)

1. Lead nurturing campaigns: Implement email marketing campaigns to nurture leads and provide relevant content based on their interests and buying journeys. Offer case studies, product demos, and free trials to showcase the value of your SaaS solution.

2. Personalization: Tailor your messaging and offers to match individual leads' specific needs and pain points. Use SaaS marketing automation tools to deliver personalized experiences and recommendations based on user behavior and preferences.

3. Remarketing campaigns: Retarget website visitors who have shown interest in your SaaS product. Display personalized ads across various platforms to stay top-of-mind and encourage them to revisit your website and take the desired action.

  • Bottom of the Funnel (Conversion Stage)

1. Simplify the conversion process: Ensure your signup or buying process is seamless, intuitive, and user-friendly. Reduce form fields, provide clear instructions, and offer many payment options to remove any barriers to conversion.

2. Social proof and testimonials: To build trust and credibility, display customer testimonials, case studies, and reviews. Showcase success stories and how your SaaS solution has delivered value to existing customers.

3. Offer incentives: Provide limited-time offers, discounts, or exclusive bonuses to incentivize prospects to take the final step and convert. Create a sense of urgency and emphasize the unique benefits they'll gain by choosing your SaaS product.

Example – Referral programs are all about offering incentives, and Trello has nailed it with their customer referral program.

Trello has made it simple: they asked their customers to refer Trello to their contacts and, in return, receive a complimentary Trello Gold membership. This win-win concept often leads to positive outcomes and success in the game of referrals.

  • Post-Conversion (Retention and Advocacy Stage)

1. Onboarding and customer success: Provide a seamless onboarding experience and offer guidance to help customers get the most out of your SaaS product. Offer proactive customer support, personalized recommendations, and regular check-ins to ensure their success and satisfaction.

2. Customer engagement and upselling: Implement engagement strategies such as targeted email campaigns, in-app messaging, and loyalty programs to keep customers engaged. This will also help to encourage them to upsell or cross-selling opportunities.

3. Referral programs: Incentivize customers to refer your SaaS product to their networks by offering referral rewards or discounts. Leverage the power of word-of-mouth marketing to attract new leads and expand your customer base.

How to calculate Funnel Conversion Rate?


Funnel Conversion Rate = (Number of leads at the end of a funnel stage / Number of leads at the beginning of that funnel stage) x 100

For example, let's consider a marketing funnel with the following stages and corresponding lead counts:

Stage 1: Prospects (500 leads) Stage 2: Marketing Qualified Leads (MQLs) (200 leads)
Stage 3: Sales Qualified Leads (SQLs) (100 leads)
Stage 4: Customers (50 leads)

To calculate the conversion rate at each stage, divide the number of leads at the end of the stage by the number of leads at the beginning of the stage:

Conversion Rate from Prospects to MQLs = (200 MQLs / 500 Prospects) x 100 = 40% Conversion Rate from MQLs to SQLs = (100 SQLs / 200 MQLs) x 100 = 50% Conversion Rate from SQLs to Customers = (50 Customers / 100 SQLs) x 100 = 50%

Churn and retention KPIs

4. Churn Rate (customer churn)

This is an important SaaS metric that measures the percentage of customers who cancel or stop using a SaaS product or service within a given period.

By tracking churn rate, businesses gain insights into customer retention, identify areas for improvement, and develop strategies to enhance customer satisfaction.

Benefits of tracking Customer Churn Rate
  • Identify areas for improvement

High churn rates serve as a red flag, signaling the need to investigate and address the root causes of customer attrition.

By analyzing the reasons behind customer churn, businesses can identify areas needing improvement, whether product features, customer support, onboarding processes, or user experience.

  • Enhance customer satisfaction

This key metric acts as a measure of customer satisfaction. A high churn rate suggests that customers are not deriving enough value from the product or service.

Businesses can reduce churn and retain more satisfied customers by addressing pain points, listening to customer feedback, and enhancing the customer experience.

  • Focus on retention strategies

Monitoring churn rate allows businesses to focus on customer retention strategies. By understanding the reasons why customers churn, businesses can implement targeted initiatives to increase customer engagement, loyalty, and long-term value.

These strategies may include personalized onboarding, regular communication, loyalty programs, or feature enhancements based on customer feedback.

  • Evaluate the success of business initiatives

The churn rate is an important indicator of the effectiveness of business initiatives and changes. For example, if a new feature or pricing model leads to a spike in customer churn, it may signify that the change did not resonate well with the customer base.

Note: churn rates can vary across industries and business models . Thus, businesses should benchmark their churn rates against industry averages and strive to maintain a churn rate that aligns with their goals and market dynamics.

How to improve customer churn rate?
  • Enhance onboarding

Provide a smooth and personalized onboarding experience to help customers quickly understand and use your product in an effective way.  

  • Proactive support

Offer timely and responsive customer support through various channels. This will provide them with self-service resources to empower customers.

  • Continuous value delivery

Release regular product updates and engage customers with valuable content, feature highlights, and best practices.

  • Engage and nurture

Implement targeted communication campaigns, gather customer feedback, and nurture customer relationships.

  • Incentives and loyalty programs

Reward customer loyalty with exclusive benefits, discounts, and referral programs.

Zoho's referral campaign showcases their successful SaaS marketing strategy.

Customers receive a generous reward by referring someone to use Zoho's products and services: 15% of the referral's subscription fee as credits in their Zoho Wallet.

This expresses gratitude and motivates customers to spread the word about Zoho's exceptional offerings.

Additionally, each referral earns $100 in promotional credits for their Zoho account, usable towards any new Zoho app purchase.

  • Data analysis

Use data analytics to track customer behaviour, identify churn indicators, and implement targeted retention strategies.

How to calculate the customer churn rate?

The churn rate involves the number of customers who churned during a specific period. For calculation, divide it by the number of customers at the beginning of that period. The resulting percentage reflects the rate at which customers are leaving your business.


Customer Churn Rate = (CC / CS) x 100

CC = Number of customers lost during a specific period

CS = Number of customers at the start of that period

Let's say you have 500 customers at the start of the month (CS), and during that month, you lost 20 customers (CC).

Customer Churn Rate = (20 / 500) x 100 Customer Churn Rate = 4%

So, in this example, the customer churn rate would be 4%, indicating that 4% of your customers churned or stopped using your SaaS product or service during the given period.

5. Customer Retention

Customer retention is a critical metric that measures the percentage of customers a business is able to keep over a specific period. It is an essential aspect of long-term business growth and success. 

By focusing on retaining existing customers, businesses can drive sustainable revenue, increase customer lifetime value, and foster strong brand loyalty

Benefits of tracking Customer Retention Rate

  • Revenue Stability

Retaining existing customers is more cost-effective than acquiring new ones. Studies show that acquiring new customers costs significantly more than retaining existing ones.

By focusing on customer retention, businesses can achieve revenue stability and reduce customer acquisition costs. Loyal customers also tend to spend more over time, contributing to increased revenue and profitability.

  • Stronger customer relationships

Repeat customers are likelier to have established business relationships. They are familiar with the product or service, have experienced its value, and trust the brand.

Building strong customer relationships leads to higher customer satisfaction, positive word-of-mouth referrals, and increased customer advocacy. These factors contribute to a thriving customer community and a positive brand image.

  • Increased Customer Lifetime Value

Customer retention impacts the customer lifetime value (CLV). CLV is the total revenue a business can expect from a customer throughout their engagement with the company.

By extending the customer lifetime and increasing retention rates, businesses can maximize the value each customer brings over the long term. This, in turn, boosts profitability and sustainability.

  • Competitive advantage

Businesses that provide excellent customer experiences and meet customer needs stand out from their competitors.

Customers are likelier to stick with a brand that delivers value, exceptional service, and a personalized experience. Businesses can create a competitive advantage and increase their market share by focusing on customer retention.

How to improve customer retention?
  • Customer support

Deliver exceptional customer service and support to address customer needs in an effective way.

  • Personalization

Personalize the customer experience by understanding individual preferences and providing tailored solutions.

  • Engagement

Continuously engage with customers through targeted marketing campaigns, relevant content, and loyalty programs.

  • Customer feedback

Gather customer feedback and use it to enhance products, services, and customer satisfaction.

  • Customer relationships

Build strong customer relationships through regular communication, follow-ups, and relationship-building initiatives.

How to calculate the Customer retention rate?


Customer Retention Rate = ((CE – CN) / CS) x 100

CE = Number of customers at the end of a specific period

CN = Number of new customers acquired during that period

CS = Number of customers at the start of that period

Let's say you have 500 customers at the start of the month (CS), and during that month, you acquired 50 new customers (CN). At the end of the month, you have 450 customers (CE).

Customer Retention Rate = ((450 – 50) / 500) x 100 Customer Retention Rate = (400 / 500) x 100 Customer Retention Rate = 80%

So, in this example, the customer retention rate would be 80%, indicating that you retained 80% of your customers over the given period.

Engagement and Usage KPIs

6. Signups

Signups are a fundamental metric that measures the number of new users who register or sign up for a SaaS product or service. It serves as a vital indicator of customer acquisition and provides insights into the effectiveness of your acquisition channels and marketing campaigns.

By tracking signup metrics, businesses can check the success of their lead-generation efforts and make data-driven decisions to optimize their acquisition strategies.

Benefits of tracking Signups
  • Acquisition channel assessment

You can determine which channels are driving the most successful conversions. You can do this by attributing signups to specific channels such as organic search, paid advertising, social media, referrals, or email marketing.

This information helps you divide resources and refine your marketing efforts to focus on the most effective channels.

  • Campaign effectiveness

Signups provide valuable insights into the effectiveness of your marketing campaigns. By correlating signup metrics with your marketing initiatives, you can measure the impact of specific campaigns, promotions, or content strategies on user acquisition.

This data helps you identify the most successful campaigns and replicate their success while optimizing or discontinuing underperforming ones.

  • Conversion funnel optimization

By analyzing the signup-to-purchase conversion rates or the drop-off points within the signup process, you can pinpoint potential barriers that block user conversion.

This knowledge empowers you to make data-driven optimizations to streamline the signup process, enhance user experience, and increase conversion rates.

  • User segmentation and personalization

Signups provide valuable data that can be used for user segmentation and personalization strategies. Businesses can change their marketing messages, offers, and product experiences to specific user segments.

They can do this by analyzing signup information such as demographics, preferences, or behavior patterns.

  • Benchmarking and growth tracking

Tracking signups over time allows businesses to establish benchmarks and check their growth path. By setting targets and comparing signup metrics on a regular basis, you can assess the effectiveness of your growth strategies and measure your progress toward business goals.

This data-driven approach helps you identify growth opportunities, detect potential bottlenecks, and adapt your acquisition strategies accordingly.

How to optimize and improve the number of signups?
  • Streamline the signup process

Simplify the registration process by minimizing form fields and eliminating unnecessary steps. This will help to reduce friction and enhance user experience.

This great example of Zoho's signup form pretty clearly shows that how much information is enough for your signup form and how it will not make it cumbersome for the users to come onboard easily. 

  • Optimize landing pages

Ensure that your landing pages are compelling and persuasive. Also, make sure they communicate the value proposition of your product or service to encourage signups.

  • A/B testing

Experiment with different variations of signup forms, calls-to-action, or landing page designs. This will lead to identify the most effective elements that drive conversions.

  • Clear Value proposition

Articulate your SaaS product or service's benefits and unique selling points to entice users to sign up.

  • Focus on quality over quantity

Develop targeted marketing campaigns to reach your ideal audience and encourage them to sign up. Leverage channels such as email marketing, social media advertising, content marketing, and referral programs to drive signups.

How to calculate Signups?

Determine the specific time period and action or event that signifies signup. This could be filling out a registration form, creating an account, subscribing to a newsletter, or any other action representing a new user joining your platform.

Then, collect and add the number of signup events within the defined timeframe.

Now, Sum up the number of signup events to determine the total signups for the specified period. 

Other than calculating the total number of signup, you can go for the signup rate. This rate measures the percentage of visitors or leads who complete the signup process out of the total number of visitors or leads who had the opportunity to sign up.


Signup Rate: (Number of signups/Total number of visitors per leads) *100

It helps you assess the conversion efficiency of your signup flow and check the effectiveness of your website or landing page in driving signups.

7. Activations

Activations refer to the number of users who have completed key actions or onboarding steps to activate their accounts and begin using your SaaS product or service.

It is a crucial metric that helps measure user engagement and the effectiveness of your onboarding process.

By tracking activations, you can gain valuable insights into how well your product resonates with users and whether your onboarding efforts successfully guide them towards value realization.

Benefits of tracking number of Activations
  • User Engagement

Activations clearly show user engagement with your product. When users activate their accounts, it demonstrates their interest and commitment to exploring the features and functionalities you offer.

By monitoring activation rates over time, you can assess the level of engagement and identify trends or patterns that may impact user retention and satisfaction.

  • Onboarding Success

The activation process typically involves completing specific actions or steps critical for users to fully use your product's capabilities. By tracking activations, you can examine the effectiveness of your onboarding process.

A significant drop-off in activations at certain stages may show usability issues or areas where users encounter obstacles. This insight lets you optimize your onboarding flow and enhance the user experience.

  • Value Realization

Activations are often associated with reaching a particular milestone or achieving a specific outcome within your SaaS product. Tracking activations helps you understand how effectively users are progressing toward value realization.

If a high percentage of users are activating their accounts but not utilizing the product, it may show the need for extra education or support to help them unlock the full potential of your offering.

  • Feature Adoption

Activations can also provide insights into feature adoption and usage patterns. You can identify your product's most popular or impactful aspects by analysing which users commonly activate features or functionalities.

This information can guide your product roadmap, allowing you to focus on enhancing and promoting the features driving user activation and engagement.

How to improve Activations? 
  • Streamline Onboarding Process

Focus on providing a smooth and intuitive user experience that guides users towards activation. Break down the onboarding journey into smaller, achievable tasks to reduce barriers to entry.

The Basecamp video is a complete guide to the platform's user interface (UI) and showcases its team collaboration capabilities. It highlights essential features such as Campfire, Message board, Todos, Schedule, Automatic check-in, and Docs & files.

Through a step-by-step approach, the video offers background information on each tool and provides live demonstrations to illustrate their functionality.

Whether you're new to Basecamp or looking to maximize its potential, this video is a valuable resource to make the user feel easy and comfortable and not complicated before getting on board.

  • Clear value proposition

Help users understand how your product solves their pain points and improves workflow. Highlight key features and functionalities that users can quickly leverage to achieve their goals.

  • Personalized guidance

Use automated onboarding emails, in-app tutorials, and tooltips to help users navigate and understand your product's key features. Tailor the onboarding experience based on user segments and their specific needs.

  • Educational resources

Offer comprehensive educational resources, such as video tutorials, knowledge base articles, and webinars, to support users in mastering your product.

  • Proactive Support

Implement proactive support mechanisms like live chat or chatbots to address user questions and concerns in real-time during onboarding. 

  • User feedback and iteration

Gather feedback from users during and after the onboarding process to understand their pain points, challenges, and suggestions for improvement. Use this feedback to iterate and refine your onboarding process continually.

How to calculate Activations or Activation Rate?

Calculating activations involves tracking the number of users who have completed the specific actions or steps necessary to activate their accounts. The formula for calculating activations is:

Activations = Number of users who completed activation actions or steps


Activation rate = Number of users who completed activation actions or steps/ Total signups *100

Suppose, the total number of signups is 100 and the number of users who completed their activation is 15.

After doing the calculation the activation rate would be 15%. This means that 15% of the users who signed up for the trial successfully activated their subscriptions. 

 8. Click-Through Rate

Click-Through Rate (CTR) is a crucial metric in measuring the performance and effectiveness of your marketing campaigns. 

It represents the percentage of users who click on specific links or calls to action within your marketing materials, such as emails, ads, or landing pages.

Monitoring CTR helps you assess the engagement level and relevance of your messaging and the overall success of your campaign targeting.

Benefits of tracking CTR
  • Measure campaign effectiveness

CTR provides insights into how well your marketing campaigns are performing. Tracking CTR lets you determine which campaigns, channels, or elements resonate with your audience and drive engagement. This allows you to divide resources and optimize your marketing strategy accordingly.

  • Refine targeting and messaging

A low CTR can show that your targeting or messaging is not effectively capturing your audience's attention.

By analyzing CTR, you can identify areas for improvement and adjust your targeting parameters, ad copy, email subject lines, or call-to-action buttons.

This helps you align your messaging with your audience's interests and motivations, increasing the likelihood of clicks and conversions.

  • Optimize user experience

Tracking CTR helps you understand how users are interacting with your content. You can identify any barriers or friction points in the user journey by analysing the click patterns.

This knowledge allows you to optimize the user experience by improving the visibility, placement, and clarity of your calls to action, making it easier for users to take the desired actions.

  • Increase conversion rates

A higher CTR typically translates into increased conversion rates. When users click on your marketing materials, they show interest and are more likely to convert into customers.

By improving your CTR, you can drive more traffic to your landing pages, increase the chances of conversion, and ultimately boost your overall conversion rates.

How to improve your CTR?
  • Compelling and relevant content

Create engaging and relevant content that resonates with your target audience. Craft compelling headlines, persuasive ad copy, and clear call-to-action buttons encouraging users to click.

What about this conversational, interesting and of course, enticing social media post by Fieldboom

By directly mentioning the competitor's name and, at the same, enticing the audience with the free membership has proved to be a remarkable strategy.

  • A/B testing

Experiment with different variations of your ads, emails, or landing pages to identify which elements generate higher CTR. Test different headlines, visuals, colors, or button placements to optimize your messaging and design.

  • Targeted audience segmentation

Refine your audience targeting to ensure your marketing materials reach the right people. Tailor your messaging by addressing their pain points and showcasing the benefits that resonate with them.

  • Mobile optimization

With the increasing use of mobile devices, ensure your marketing materials are optimized for mobile users. Ensure your emails and landing pages are mobile-responsive, providing a seamless experience and easy navigation.

  • Personalization

Personalize your marketing messages based on user preferences, behaviour, or past interactions. Deliver targeted content that speaks directly to the individual's needs and interests.

How to calculate CTR?

To calculate CTR, divide the number of clicks by the number of impressions or views and then multiply the result by 100 to get the percentage.

For example, if you sent out an email campaign to 1,000 subscribers and received 100 clicks on the provided link, your CTR would be calculated as follows:


CTR = (Clicks / Impressions) * 100 CTR = (100 / 1,000) * 100 CTR = 10%

9. Active Users

Active Users refers to the number of users who engage with your SaaS product or service within a specific period, measured daily, weekly, or monthly.

These individuals actively interact with your software, perform actions, and derive value from using your product.

Tracking active user metrics provides valuable insights into the adoption and usage of your SaaS offering.

Benefits of tracking Active Users
  • Product adoption

By tracking active users, you can gauge product adoption among your target audience. It helps you understand how many users actively use your software and whether they find value in it.

This information allows you to identify areas for improvement and make informed decisions to enhance user experience.

  • User satisfaction

Active user metrics give you a pulse on user satisfaction. Higher numbers of active users typically show that your product is meeting their needs and expectations.

Conversely, declining active users may signal dissatisfaction or issues with your product. By closely monitoring active users, you can proactively address concerns and improve customer satisfaction.

  • Customer retention

Active users are more likely to become loyal customers who continue using your product and renew their subscriptions.

By understanding the factors driving user engagement and retention, you can implement strategies to nurture and retain your existing customer base, increasing customer lifetime value.

How to improve Active Users Number?
  • Enhance user onboarding

A smooth and intuitive onboarding process is crucial for user engagement. Streamline the onboarding experience, provide clear instructions, and offer guided tutorials to help new users understand and experience the value of your product quickly.

  • Personalize user experience

Tailor the user experience based on individual preferences and behaviour. Leverage data and insights to provide personalized recommendations, relevant content, and targeted features that cater to specific user needs and interests.

Here is an apt example from Amazon that believes in recommending some good products related to the recently viewed products or purchased products.

  • Continuous product development

Regularly update and improve your product based on user feedback and market trends. Implement new features, optimize performance, and address any pain points or usability issues. 

  • Proactive customer support

Promptly address user queries, concerns, and issues to ensure a positive customer experience. Offer responsive and helpful customer support through various channels, such as live chat, email, or knowledge base resources. 

How to calculate Active Users Number?

Calculating the number of active users involves counting the unique users who have engaged with your SaaS product within a specific time frame. The exact method may vary depending on your analytics platform or tracking tools.


Generally, it involves tracking user logins, sessions, or specific actions taken within a given period.

For example, you can calculate active users every month by counting the number of unique users who have logged into your platform or performed any meaningful action during that month. The resulting figure represents the number of active users for that period.

10. Net Promoter Score

Net Promoter Score (NPS) is a metric used to examine customer loyalty and satisfaction. It measures the likelihood of customers recommending your product or service to others.

NPS provides valuable insights into customer advocacy, brand perception, and overall customer experience.

Benefits of tracking Net Promoter Score
  • Customer loyalty

NPS helps you gauge the level of customer loyalty towards your brand. Customers who are willing to recommend your product or service are more likely to become long-term, repeat customers.

By monitoring NPS, you can identify loyal customers and nurture those relationships to drive customer retention and advocacy.

  • Brand reputation

A higher NPS indicates a positive brand reputation. Satisfied customers who actively promote your product or service contribute to a strong and positive image in the market.

This can increase brand recognition, trust, and credibility, attracting new customers and enhancing your competitive advantage.

  • Feedback and improvement

NPS surveys often include open-ended questions that allow customers to provide feedback and suggestions. This feedback is invaluable in identifying areas for improvement and addressing customer pain points.

By listening to your customers' feedback, you can make necessary adjustments to enhance the overall customer experience.

How to improve Net Promoter Score?
  • Enhance customer experience

Focus on delivering exceptional customer experiences at every touchpoint. Provide responsive and personalized support, streamline onboarding processes, and ensure that your product or service consistently meets or exceeds customer expectations.

  • Act on customer feedback

Pay close attention to the feedback provided by customers through NPS surveys. Identify common themes, address any negative feedback or concerns, and take proactive steps to resolve issues. 

  • Foster customer relationships

Cultivate strong customer relationships by maintaining regular communication, providing value-added resources or content, and offering exclusive benefits or rewards.

Engage with your customers through various channels, such as email newsletters, social media, or customer communities, to foster a sense of belonging and loyalty.

It would be great to go through the example of Uber customer loyalty program and understand how adding such offers for your SaaS can be beneficial.

How to calculate Net Promoter Score?

To calculate the Net Promoter Score, you must conduct an NPS survey among your customer base.

The survey includes a single question: “On a scale of 0-10, how likely are you to recommend our product/service to a friend or colleague?”


Based on their responses, customers are categorized into three groups:  Promoters (score 9-10): These customers are highly likely to recommend your product or service.
Passives (score 7-8): These customers are satisfied but less likely to promote your brand actively.
Detractors (score 0-6): These customers are not likely to recommend your brand and may have negative feedback.

To calculate NPS, subtract the percentage of Detractors from the percentage of Promoters. The resulting score can range from -100 to +100, indicating your customers' overall sentiment and advocacy.

11. Product Engagement Score

Product Engagement Score is a metric used to measure user engagement and interaction with your SaaS product.

It assesses how users utilise your product's features and functionalities and indicates the value they derive from it.

Monitoring product engagement allows you to gain insights into user behaviour, identify areas for improvement, and ensure a valuable user experience.

Benefits of tracking Product Engagement Score
  • User satisfaction

You can gauge how satisfied users are with your SaaS product by monitoring product engagement. Higher engagement levels show that users find value in your offering and utilise its capabilities.

This data can help you understand the aspects of your product that resonate well with users and those that need improvement.

  • Feature optimization

Analyzing product engagement metrics allows you to identify which features or functionalities are most popular and widely used by your user base.

With this information, you can prioritize feature enhancements and optimizations to enhance the user experience further and address any underutilization areas.

  • Customer success

Product engagement is closely tied to customer success. When users actively engage with your product, it often indicates that they are achieving their desired outcomes and experiencing the benefits you promised.

By tracking product engagement, you can proactively identify users at risk of churn and implement strategies to ensure their success and long-term retention.

The Slack testimonial video showcases genuine testimonials from individuals who openly share their thoughts and experiences with Slack. Their authentic and honest feedback adds credibility and trustworthiness to the video.

Additionally, the video highlights real-life scenarios where Slack has proven to be beneficial in addressing common challenges, such as enhancing communication and fostering effective team collaboration.

How to improve Product Engagement Score?
  • User onboarding

Implement a comprehensive and user-friendly onboarding process to ensure that users understand the value and functionality of your product from the beginning. Provide clear guidance, tutorials, and resources to help users get started and maximize their usage.

  • Feature Education

Highlight use cases, share best practices, and provide resources such as video tutorials or documentation to empower users to leverage the full potential of your product.

  • Personalization

Tailor the user experience by offering personalized recommendations and suggestions based on individual user preferences and behaviours.

Leverage data and analytics to provide relevant content, features, or recommendations that resonate with each user's needs and goals.

How to calculate Product Engagement Score?

Calculating Product Engagement Score requires defining relevant engagement metrics specific to your SaaS product.

Assign weights to each metric based on their importance and impact on the overall engagement level.

You can use a scoring system or formula to calculate the Product Engagement Score, which combines the weighted values of individual metrics into a single score.

This score provides an overview of the overall product engagement level and can be tracked to examine changes and improvements over time. 

12. Organic and Paid Traffic ROI

Organic and Paid Traffic ROI is a metric that allows you to analyze the return on investment for your organic and paid marketing channels.

It helps you understand the effectiveness of your marketing efforts in driving traffic to your website or SaaS product.

By comparing the cost of acquiring traffic through different channels with the revenue generated from those channels, you can make informed decisions about your marketing spend and channel allocation.

Benefits of tracking Organic and Paid Traffic ROI
  • Cost optimization

By monitoring the ROI of your organic and paid traffic sources, you can identify the most cost-effective channels for acquiring customers. This insight enables you to allocate your marketing budget and focus on the channels that deliver the highest return on investment.

  • Performance evaluation

Analyzing the ROI of different marketing channels helps you assess their performance and effectiveness. You can determine which channels drive the most valuable traffic, generate higher conversions, and contribute to your revenue growth.

This information allows you to refine your marketing strategies and optimize your campaigns for better results.

  • Data-driven decision making

Having clear visibility into the ROI of your organic and paid traffic sources provides you with data-driven insights to guide your marketing decisions.

You can identify underperforming channels that may need adjustments or reallocation of resources. Additionally, you can leverage successful channels to scale your marketing efforts and drive further growth.

How to improve Organic and Paid Traffic ROI?
  • Targeted audience segmentation

Refine your target audience by creating detailed buyer personas and segmenting your audience based on demographics, interests, or behaviour. This allows you to tailor your marketing messages and campaigns to specific segments, resulting in higher-quality traffic and improved conversion rates.

  • Content optimization

Optimize your website and landing pages for relevant keywords to improve organic search rankings. For paid traffic, craft compelling ad copies and landing page experiences that drive conversions.

  • Conversion rate optimization

Analyze your website's user experience, optimize your conversion funnels, and implement strategies to improve your conversion rates.

This can include improving page load times, simplifying the checkout process, enhancing call-to-action buttons, and implementing effective lead capture forms.

How to calculate Organic and Paid Traffic ROI?

Organic Traffic

Measure the total cost of your organic marketing efforts, such as content creation, SEO optimization, and website maintenance. Then, compare it with the revenue generated from organic traffic, directly or indirectly, to calculate the organic traffic ROI.

Paid Traffic

Calculate the total cost of your paid advertising campaigns, including ad spend, agency fees, and any associated costs. Then, measure the revenue generated from the paid traffic driven by those campaigns. By comparing the cost and revenue, you can determine the ROI of your paid traffic.

To calculate the ROI, use the following formula:


ROI = (Revenue – Cost) / Cost * 100

A positive ROI indicates that your marketing efforts generate more revenue than the associated costs. A negative ROI suggests adjustments may be necessary to improve the profitability of your marketing channels.

Ready to track SaaS KPIs of marketing to ace your business?

Tracking the right and key marketing KPIs for your SaaS business is crucial for steering your business toward success.

As a SaaS marketer, you can gain valuable insights, make data-driven decisions, and optimize your marketing strategies by monitoring and analyzing these key metrics. 

Remember, success is a journey, and by knowing the right SaaS marketing metrics you need to track as your compass, you can confidently navigate your B2C or B2B SaaS marketing to victory.

Apart from this, if you think of opting for video as your marketing tool, then contact webdew. Being an expert in video creation and marketing, we will lead to provide you with the best results.

Frequently Asked Questions

Marketing metrics for SaaS are specific measurements used to track the performance and effectiveness of marketing efforts in the Software-as-a-Service (SaaS) industry. These metrics help SaaS businesses evaluate the success of their marketing campaigns, assess customer acquisition and retention rates, measure revenue growth, and understand user engagement and satisfaction. Common and essential SaaS marketing metrics include customer acquisition cost (CAC), customer lifetime value (CLTV), churn rate, conversion rates, monthly recurring revenue (MRR), and customer engagement metrics such as active users and usage frequency.

A SaaS business's key performance indicator (KPI) can vary depending on its specific goals and objectives. However, one of the crucial metrics and KPIs for many SaaS businesses is the Monthly Recurring Revenue (MRR). MRR represents the predictable and recurring revenue generated from subscription fees or recurring charges for SaaS products or services. It provides insights into a SaaS business's financial stability and growth potential. Other important KPIs for SaaS businesses may include customer acquisition cost (CAC), customer lifetime value (CLTV), churn rate, and customer satisfaction scores.

Determining a good marketing return on investment (ROI) for SaaS businesses can be subjective and may vary depending on factors such as industry, business model, and growth stage. Generally, a positive ROI indicates that the marketing efforts are generating more revenue than the costs incurred. While there is no universally defined benchmark for marketing ROI in the SaaS industry, a ratio of 3:1 or higher is often considered favorable. However, it's essential to consider each SaaS business's specific goals, resources, and market dynamics to determine what constitutes a good marketing ROI.

Key Performance Indicators (KPIs) for marketing are measurable metrics used to assess the performance and effectiveness of marketing campaigns and strategies. Right KPIs can vary depending on a business's specific marketing objectives and goals. Common marketing KPIs include metrics such as customer acquisition cost (CAC), return on investment (ROI), conversion rates, website traffic, lead generation, customer retention rates, brand awareness, social media engagement, and customer satisfaction scores. These key SaaS performance Indicators provide valuable insights into the success and impact of marketing efforts and help guide decision-making to optimize marketing strategies and drive business growth.