The ultimate goal of a SaaS business is to convert most of the traffic into paying customers.

Thus, being a SaaS business owner, you always have in mind how best you can promote your product or service and gain more and more customers to rule the industry.

And at this point, conversion rate comes into play. Before wasting another second Welcome to the “SaaS Conversion Rates 101” – Your comprehensive guide to achieving business growth

This guide is your key to understanding and optimizing the visitor-to-lead conversion rate, demystifying the intricate world of SaaS conversion rates, and ultimately achieving remarkable business growth.

Get ready to dive deep into the strategies, insights, and tactics that will take your SaaS venture to new heights. With “SaaS Conversion Rates 101,” you'll be equipped with the knowledge and tools to transform visitors into valuable leads, ultimately accelerating your business's journey to success.

What is SaaS Conversion Rate?

The SaaS (Software as a Service) conversion rate is a fundamental metric or SaaS KPI (Key Performance Indicator) that provides a clear measure of your company's ability to transform potential customers, often referred to as leads or prospects, into paying customers.

This conversion rate represents the percentage of individuals who successfully complete a desired action, including signing up for a free trial, purchasing a subscription, or achieving any other predefined goal.

It's like a report card for your business, indicating how effective your SaaS company is at turning interested prospects into loyal, paying customers. A higher conversion rate indicates greater efficiency in this process.

Importance of Conversion Rate for a SaaS company

1. Revenue Growth

The conversion rate is your engine for revenue growth. When more prospects convert into paying customers, your revenue potential expands. It's like fueling your ship's journey towards financial success. A high conversion rate means a steady stream of revenue, which is essential for business sustainability and growth.

2. Cost Efficiency

Efficient use of resources is crucial in the SaaS world. A healthy conversion rate indicates that you are targeting and converting the right prospects. This means you're not wasting time, money, and effort on individuals who may not have a genuine interest in your product. It optimizes your customer acquisition costs, making your operations more cost-efficient.

3. Business Viability

Your conversion rate acts as a diagnostic tool for your business's health. If the rate is low, it's an early warning sign that something might be amiss. It could be your product-market fit, marketing strategy, or messaging that needs modification.

Monitoring and improving your conversion rate can help you adapt and ensure your business remains viable and competitive.

4. User Feedback

Analyzing where and why conversions are happening provides invaluable insights. It helps you understand what aspects of your product and marketing strategies resonate with your audience. This feedback loop allows you to fine-tune your offerings and messages, leading to more effective conversions and business success.

5. Competitive Edge

A higher conversion rate sets you apart in the crowded and competitive SaaS landscape. It signifies that you are better at convincing potential customers that your solution fits their needs best. This competitive edge can be a game-changer, especially when customers have many alternatives.

How to measure SaaS Conversion Rates?

Measuring conversion rates or average conversion rates for your SaaS business involves tracking and analyzing various stages of the customer acquisition and engagement journey. Here's a more detailed guide on how to conversion rate benchmarks effectively:

1. Free Trial Conversion Rate

Identify Total Sign-Ups

In this conversion benchmark, start by counting the total number of users who sign up for a free trial or create an account in your freemium pricing plan during a specific period. These users are the ones showing initial interest in your SaaS product.

Calculate Completed Actions

Determine how many of these sign-ups completed the desired action within that same time frame. For example, if you offer a free trial, consider those who move on to the paid subscription.

Calculate the Conversion Rate

To find the free trial conversion rate, divide the number of users who completed the desired action by the total number of unique visitors or leads during the same period.

Multiply the result by 100 to express it as a percentage. This percentage represents the effectiveness of your conversion process in transitioning users from free trial or free account sign-up to paid customers.

2. Freemium Conversion Rate

Identify Freemium User

Freemium is a strategy where users are provided access to a basic version of the product for free, with the option to upgrade to a paid, premium version for additional features. So, begin by recognizing the pool of users who are engaged with your freemium version of the product.

Calculate Conversions

Measure the number of freemium users who decide to upgrade to the paid version during a set timeframe.

Conversion Rate Computation

Calculate the Freemium Conversion Rate by dividing the number of conversions (users upgrading to paid) by the total number of freemium users, Multiplying the result by 100 to express it as a percentage.

3. Product Qualified Leads (PQL) Conversion Rate

Identify PQL

PQLs are individuals or businesses who have demonstrated a strong interest in your product by actively engaging with specific features or meeting predefined criteria.

Measure Conversions

Track the number of PQLs who convert into paying customers within a defined period. These are users who have not only expressed interest but have taken the next step to become paying subscribers or customers of your SaaS product.

Calculate the Conversion Rate

Calculate the PQL Conversion Rate by dividing the number of converting PQLs by the total number of PQLs identified. Multiply the result by 100 to express it as a percentage.

This percentage reflects how efficiently your product can convert engaged and interested users, who qualify as potential customers, into paying customers.

4. Paying Customers Conversion Rate

Transition to Paying Customers

The paid conversion rate signifies the percentage of users who successfully transition from being free trial users, free account users, or potential customers (PQLs) to the status of paying customers. This metric is all about assessing how effective your conversion efforts are in generating revenue.

Calculate Upgrades or Purchases

Determine the number of users who upgrade their accounts or make a purchase of a paid subscription during a specific period. These users have progressed from a free or trial status to becoming paying customers.

Total Free Trial Users, Free Account Users, or PQLs

Depending on your focus for the analysis, identify the total number of free trial users, free account users, or potential customers (PQLs). This number serves as the pool from which conversions are measured.

Calculate the Conversion Rate

To calculate the paid conversion rate, divide the number of users who upgraded or purchased a paid subscription by the total number of free trial users, free account users, or PQLs.

Multiply the result by 100 to express it as a percentage. This percentage offers a direct insight into the success of your conversion efforts and their impact on revenue growth.

5. Conversion Rate of Users at Risk of Churning

The initial step

Begin by determining the number of users who upgraded to a paid subscription within a specific timeframe. This should encompass users who were at risk of churning but in the end, became paying customers.

Analysis Focus

Depending on the focus of your analysis, you need to establish the total number of users who were at risk of churning during the same period. This could include users in free trials, free accounts, or those identified as potential paying customers (PQLs).

Calculate the Conversion Rate

Divide the number of conversions (paying customers) by the total number of users who were at risk of churning (free trial users, free account users, or PQLs), as applicable to your analysis. Multiply the result by 100 to represent the conversion rate as a percentage.

Calculate the Conversion Rate

Insights and Revenue Growth

This rate offers direct insights into your revenue growth as it measures how you are converting users who were at risk of churning into paying customers. It reflects the success of your conversion efforts and how well you retain users as they transition to paid subscriptions.

What is a Good Conversion Rate for a SaaS Business?

If we look into the general bar set by the market, we'll find a conversion rate between 3-7%, and if it is 8 or more, then it is considered outstanding.

But let us give you a personal suggestion: Do not solely rely on the number mentioned above.

Your conversion rate depends on your type of SaaS product, its target audience, how you approach it, and how it can benefit them better than your competitors.

Strategies to Maximize Conversion Rates for SaaS Business

1. Simplify the Sign-Up Process

A complex or lengthy sign-up process can discourage potential users. By simplifying it and minimizing the required steps or information, you reduce barriers to entry. Thus making it easier for visitors to become users or customers.

This is clear example of Zoho free trial signup process that asks a user for limited and important information. There are no extra fields that will create confusion for the user and lead him to leave the sign up process in the middle.

zoho signup 1

2. Website and Landing Page Optimization

Optimizing your website landing pages involves creating an engaging and user-friendly online presence. This includes clear and persuasive content and prominent call-to-action buttons. It also includes responsive design that adapts to different devices. An optimized website enhances the chances of turning visitors into customers.

Here is an example of the hero section of Chargebee that allows you to grow your business for a lifetime. Along with this, it provides two solid CTA buttons for taking a demo and signing up for a free trial. 

This altogether makes this a convincing hero section and proves this statement right that the first impression is the the last impression.

Chargebee engaging website hero section

3. Email Marketing

This is one of the great SaaS marketing channels and is more than just sending emails. Learn the fundamentals, including segmentation, personalization, and the importance of a responsive design. Discover strategies to build a high-quality email list. It ensures you're targeting the right audience. 

Educational Content

Provide informative content that addresses common pain points, challenges, or questions your audience may have. Offer solutions and position your B2C or B2B SaaS product as the answer to their needs.


ClickUp's email effectively discusses “Resource Allocation Techniques” with a creative and simple approach. The attractive design and vibrant colors draw readers in. The content is clear and easy to understand, with additional sub-blogs for a comprehensive view.

It emphasizes that the concept relates to Project Management to prevent confusion. A Resource Plan Template is provided for added value, and the email closes with a clear CTA to get the Chrome extension.

Educational email clickup

Personalized Recommendations

Use data-driven personalization to suggest specific features, upgrades, or services that align with the recipient's past interactions and behaviour.

This is the perfect example from Last Pass to show how a SaaS company can retarget its audience by reminding them that their free trial is about to end soon and re-convince them to become a paying customer.

Last pass end of free trial 1

Testimonials and Case Studies

Share success stories from existing customers to build trust and showcase the benefits of your SaaS product. Include customer testimonials and case studies that highlight how others have achieved their goals using your solution.

Exclusive Offers and Discounts

Create a sense of urgency by offering limited-time promotions, discounts, or exclusive offers to encourage recipients to take action.

Powtoon's email exudes a vibrant and creative spirit with its lively colors. It introduces a “SUMMER SALE 25% OFF” message, creating a sense of urgency. The email explains the sale and highlights the features of the Powtoon Professional plan. It cleverly plays on the “Fear of Missing Out” (FOMO) effect twice, emphasizing the importance of seizing the offer before it's too late.

Offer Email Powtoon

Onboarding and Tutorials

Provide helpful onboarding emails and tutorials to guide new users through your SaaS platform, demonstrating its value and usability.


Jasper's onboarding is user-friendly, beginning with a personalized welcome and a focus on login credentials and password resets. They also offer proactive customer support via email. The onboarding content includes an explanatory video, and it concludes with incentives and a call-to-action button leading to Jasper Academy for more helpful videos.

Onboarding email Jasper

Free Trials and Demos

Encourage sign-ups for free trials or offer live product demos. Let users experience the value of your SaaS product firsthand.

This email promotes Semrush Pro by inviting readers to become SEO pros. It personalizes the message for free account users, emphasizing the benefits of upgrading. The feature comparison highlights the advantages of Semrush Pro, positioning it as the superior choice.

The email also introduces a 7-day Free Trial with flexible export options, allowing users to experience the features before committing to a purchase. This strategic approach boosts conversions and enhances the user experience.

Free Trial Email SEMRUSH

Abandoned Cart or Incomplete Actions Reminders

Send emails to users who abandoned a process, such as completing a purchase or filling out a form. Remind them of what they've left behind and encourage them to complete the action.

Feedback and Surveys

Collect user feedback and insights through surveys to understand their needs better. Use this data to tailor your offerings and improve user experience.


The email of SEMRUSH starts with a captivating story, leads to multiple-choice survey questions about pro subscription choice, and includes a compelling call-to-action for a free trial. It maintains a conversational tone, making it engaging and effective.

Customer Survey Email SEMRUSH 2

Social Proof

Showcase social proof by highlighting the number of users, positive reviews, awards, or industry recognition your SaaS product has received.

Re-engagement Campaigns

Create campaigns to re-engage dormant users by offering incentives or highlighting what they've missed in terms of updates or improvements.

Eversign directly hit on the customer's emotions in this re-engagement email campaign. By mentioning the name and openly saying that they miss you, addressing the product's benefits, the company tried to attract the customers and lead them to take the step they didn't.

reengagement emails saas eversign 1

4. Use Lead Magnets

Lead magnets are incentives like eBooks, whitepapers, or exclusive content you offer in exchange for a user's contact information or engagement (e.g., signing up for a newsletter). They entice visitors and give them value. This will encourage them to take the desired action and thus move forward to lead generation.

5. A/B Testing and Experimentation

A/B testing involves comparing two or more variations of a web page or marketing element to determine which performs better. Experimentation lets you discover what resonates most with your audience and fine-tune your approach based on real user data.

6. Personalization of Marketing Messages and Offers

Personalization involves tailoring your marketing messages and product offers to individual users or specific customer segments. It makes your communications more relevant and relatable to each user, increasing the likelihood of conversion.

7. User Onboarding and Customer Support

A smooth onboarding process helps new users get started with your software or service. Responsive customer support ensures that users receive help when they need it. Both of these factors contribute to a positive first impression and help users transition to paying customers.

Mailchimp achieved this by providing a unique and helpful feature – personalized onboarding with one-to-one support.

Personal attention and assistance is something that every customer wants, and Mailchimp executed it perfectly.

mailchimp personalized onboarding

8. Leveraging Customer Feedback and Data Analytics

Actively collecting customer feedback and analyzing data helps you understand how users interact with your product. This insight enables data-driven decision-making, allowing you to make adjustments that improve the user experience and help in conversion rate optimisation.

9. Continuous Optimization of the Conversion Funnel

The funnel conversion represents the path users take from initial engagement to conversion. Continuous optimization involves regularly assessing and refining this journey. Identifying and addressing any roadblocks or friction points ensures a smoother user experience and higher conversion rates over time.

Ready to improve SaaS conversion rate for your business?

When you know your audience, use smart strategies, and make things work better, you can turn people checking things out into customers who stick around.

Your success starts with understanding and making the right moves. Your journey to success is about turning curious visitors into happy, loyal customers.

Think of this journey like an ongoing adventure. It doesn't have an end point, but it's all about keeping on and finding ways to get better results and keep on succeeding. So, remember, what you've learned about SaaS conversion rates is just the start.

Stay curious and committed, and keep using smart strategies to move forward on your exciting journey to business growth. Your next big success might just be a single email, one click, or a small change away. Good luck on your journey to future success!

Also, if you think that you should partner with a professional SaaS marketing company to go on with ease and gain profitability, feel free to contact webdew.

Frequently Asked Questions

React Native is a framework that offers a plethora of advantages, making it a standout choice for mobile app development. Its cross-platform compatibility allows developers to write code once and deploy it on both iOS and Android, saving time and resources. The framework also provides a native-like performance, enabling seamless user experiences. With a vibrant community and extensive library support, React Native accelerates development, promotes code reusability, and ensures efficient maintenance.

The B2C or B2B SaaS conversion rate for SaaS leads typically pertains to the percentage of leads that transform into paying customers. The exact rate can vary widely based on the quality of leads, the effectiveness of your sales and marketing efforts, and your product's fit for the market. For SaaS, a common benchmark might be around 5% to 10%, but it's essential to analyze your specific data to determine the actual rate.

Calculating the conversion rate in SaaS is straightforward. Divide the number of desired actions (conversions) by the total number of visitors or leads, then multiply by 100 to express it as a percentage. The formula is: (Conversions / Total Visitors or Leads) * 100. This calculation can be used to measure various conversions, such as sign-ups, trials, or purchases, depending on your goal.

To improve your SaaS conversion rate, focus on these strategies:

  • Optimize your website and landing pages for user experience and clarity.
  • Use A/B testing to experiment with different elements like CTAs and content.
  • Personalize your marketing messages and offers to cater to specific customer segments.
  • Leverage customer feedback and data analytics to refine your product and its value proposition.
  • Implement a robust onboarding process to help users get started with your software.
  • Continuously analyze and iterate on your conversion marketing and sales funnel, addressing pain points and friction in the user journey.