Since you've found your way to this post, you're likely someone who deals with projects in one way or another. You may even be thinking about acquiring ClickUp yourself. Whether you're a project manager, part of a project team, we all deal with projects. More specifically, we all deal with small tasks on a day-to-day basis.
If you deal with projects in your business life, you understand how easily big projects can become unorganized. Luckily, the software has developed over the last decade that helps business people better manage their projects.
Having a good understanding of projects will make grasping ClickUp much easier. Take a look at this overview of project management.
What is a project?
A project is a temporary venture that exists to produce a defined outcome. Each project will have individual objectives and its plan, budget, timescale, deliverables, and tasks. A project may also involve people from different teams within an organization who are brought together to accomplish a specific goal.
What is project management?
Project management can be defined as the discipline of applying specific processes and principles to initiate, plan, execute, and manage how new initiatives or changes are implemented within an organization.
Project management is different from business management as usual activity, which is an ongoing process, as it involves creating new work packages to achieve agreed ends or goals.
Critical components of project management are:
- Time – the intended duration of the work
- Cost – the budget allocated for the work
- Scope – what the project will deliver innovations or changes
- Quality – the standard of the outcome of the project.
Which tools and techniques can be used in project management?
Some of the tools and techniques that can be used in clickup project management are:
SWOT - strengths, weaknesses, opportunities, threats
A SWOT analysis can be used to draw out the threats and opportunities facing a program or project. It has the advantage of being quick to implement and is readily understood. Analysis of the strengths, weaknesses, opportunities, and threats brings together the results of internal business analysis and external environmental analysis.
Typical and beneficial applications of SWOT are gaining a greater understanding and insight into competitors and market position.
Now let’s talk about Clickup . How it works and how we can use it efficiently for project management.So, first things first:
What is Clickup?
ClickUp is a project management tool with many features that help us efficiently and effectively manage the project and deliver quality work done successfully to our clients.
ClickUp's mission is to save you time, plain and simple. We believe that you can get back at least 20% of your time to dedicate to the things you love through the right project management tool.
Project is the set of activities - Tasks or work for which many people are involved to complete it on the defined set of timelines. To deliver it successfully, the project must be well planned and organized. ClickUp helps us to be more organized and efficiently manage the project.
This series of articles will help you evaluate project management, what kinds of software are available, and what you need to know when deciding which project management software is right for you.
You'll also find a list of the top project management platforms with their pros and cons to bring back and discuss with your team.
Got a question about project management? Your answer can be found right here!
The hierarchical structure of Clickup:
Following is the hierarchal use for project management on the ClickUp-
Buying space on the ClickUp
First of all, we must have a space on ClickUp for our organization. We can use the feature of the ClickUp as per our purchasing plan of the ClickUp.
Folder as a service
After purchasing the space over the ClickUp platform, we can use the folder as per our clients' service. We will be organized to manage and differentiate the project according to our services.
List as a project
After naming the service, we can create the list in the respective services folder. We can call the list as per the name of the project. For this, we can easily understand which project is for which service.
After creating the project list, we can make the task in every list as per the requirement of the project/client. The job can be assigned to the team member using the assignee feature and accordingly, we can use the other parts of the Click Up, for example, due date, description of the task, attachment, time tracking.
If any task has many subtasks, we can create the subtask and their subtask and assign them to our team members. We can also use the same features for subtasks as we can use them for a task.
Steps to manage project at the Task level
Set assignee to the task
After creating the tasks and subtasks in the list then we set the assignee to each task and subtask so that team members can start their work. For this, the team members will get notifications.
Set due date and estimated time
On ClickUp, we set a due date and estimated time of the tasks and subtask so that the assignee can complete the assigned task as per the estimated time and due date.
Add a description to task/Subtask
We will add the description or guideline for the task in the description box of the task/subtask so that the assignee gets the clarity to perform the assigned task.
We can also add the attachments/checklist/template to any of the tasks/subtasks as per the requirement of the project or as per the need of the job to be performed by the assignee.
Change the status
When the assignee starts work on the task, then they need to change the status of the tasks/subtask as per the status defined on the Click Up.
After getting all the required information to perform the task, the assignee can start work on the assigned task by clicking on the time tracking icon on the study, which shows us how much time the assignee has spent on the job.
If the work is completed or the assignee has some queries, they can also use the comment section and mention the team member's name. And project managers or other team members also can comment and reply to specific comments.
As per the above steps, one can easily manage the project and keep track of their projects.
Let's put it all together
So what is ClickUp? ClickUp is one of the most modern and user-friendly project management tools out there.
It consistently receives rave reviews on software review sites and is always making improvements to maintain its image as a current software company. This is all done despite the company not taking itself too seriously. I hope you found this article helpful.