11 Best Recruiting Software for Small Business in 2025

Imagine this: You're buried in a mountain of resumes, sifting through applications that don't quite hit the mark. Meanwhile, your dream candidate is out there, frustrated with a clunky application process. Sound familiar?

Here's the not-so-secret weapon small businesses are using to ditch the chaos and land top talent: recruiting software. While CRM is one of the most important aspects of your business, you should never overlook the benefits a great recruiting software can bring to your company.

It's more than just an best applicant tracking system (ATS) on steroids. It's your secret weapon for a streamlined, efficient hiring process that gets you the right people, fast.

Intrigued? You should be. This guide will cut through the jargon and show you exactly how recruiting software can transform your small business hiring from a headache to a high-five moment.

I'll break down the key differences between recruiting software and a basic ATS, then dive into the features that matter most for small businesses.

Most effective Recruiting Software for Small Business

To help you choose the right one, I have created a list of 11 best recruitment software for small business and startups as per the functionalities they offer. 

My review will cover key information such as features, pricing, pros and cons, and why you need to use that specific software. Without further introduction, let’s get started. 

1. Zoho Recruit

Zoho Recruit is undoubtedly the best recruiting solution for small business. This feature-packed platform is used by over 8,000 businesses worldwide. 

Zoho Recruit automates and simplifies the hiring process for staffing agencies and internal HR teams. It allows you to distribute your job advertisements to 75+ online job boards. 

The Application Tracking System is Zoho Recruit's most significant feature, providing greater transparency in the recruiting process. 

Zoho Recruit

• Candidate management
• Applicant tracking
• Candidate sourcing
• Advanced security protocol

You can customize the hiring pipeline by naming, selecting, and color-coding every stage. When you move the candidates from one stage to the next, they will receive an SMS or email notification. This is the most effective way to track the progress of the applicants. 

You can also use the automatic resume parser feature, eliminating the need for manual data entry. This will help you extract critical information from the candidate’s CV and help you analyze it more thoroughly. Let's take a look at the dashboard.

Zoho recently introduced Zia, an AI-based chatbot designed to facilitate candidate communication. It can handle job opening updates, FAQs, and application status inquiries. Let's take a look at the pros and cons.

Zoho Recruit can automate candidate matching and rank the applications based on their job requirements and skills. When you use this feature, your small business’s recruiters can save effort and time. 

The Standard pricing plan has 100 active jobs, whereas the Enterprise plan comes with 750 active jobs. You will also get additional features as you expand the pricing plan. However, the client portal and video screening will charge extra.

You can reach Zoho Recruit’s customer support team via chat, phone, or email. However, multiple reviews highlight the waiting time to receive a response. Overall, Zoho recruitment software for small business is an excellent user-friendly option. 

2. Workable

Workable’s self-scheduling, automation, and e-signature tools make the recruitment process less overwhelming and challenging for the hiring teams. 

Besides the availability of numerous templates, Workable hiring software solutions for small businesses can help you create catchy job applications, including thorough background checks. However, you need to install integrations for the background-checking feature. 

Workable

• AI recruiter technology
• Boolean skills search
• Careers page builder
• Anonymized screening

Thanks to the simple and intuitive interface, you will never face any problems learning and understanding different aspects of Workable. HR teams who don’t want to learn one more complicated software will find Workable extremely beneficial. 

Additionally, Workable provides top-notch integrations with multiple services. These integrations can pick the right skill sets and conduct personality assessments. 

While numerous products on my list of the best recruiting software for small business include automated emails, Workable goes a step further. It can send automated invitations to self interview scheduling. 

Workable states that it can scan millions of resumes within minutes to list the best 50 candidates relevant to your job description. Unlike other software, this tool is available regardless of your chosen plan. Here's how much you need to pay for Workable.

Remember that only the Standard plan can be bought monthly or yearly. The Starter pack is a monthly subscription exclusive, and the Premium plan is a yearly subscription exclusive. The price will also vary depending on the number of employees.

If you like to complete most HR tasks from your mobile devices, Workable won’t disappoint you. Like Zoho Recruit, Workable has a fully functional mobile application available on both the Play Store and the App Store. 

3. Teamtailor

If you're looking for an AI-driven recruiting software for small business, Teamtailor can help you. It comes with an advanced ATS to streamline the hiring process.

Teamtailor is well-known for its sleep design and comprehensive set of features. The application tracking system can automate job postings, helping hiring managers and recruiters focus on more meaningful activities.

Teamtailor

• Customized recruitment funnel
• Automate manual tasks
• Interview kits
• GDPR data compliance

Teamtailor also uses SEO strategies to optimize job ads. You can also create bespoke branding campaigns with different templates and tools included in the paid plans.

The powerful algorithm, AI, and NLP allow Teamtailor to match candidates to relevant job posts. You don't need to go through hundreds of resumes to find the perfect candidate.

Make sure you use the analytics platform of Teamtailor to gain insights into candidate's data. This option will also help you identify the trends as per the data-driven hiring decisions.

With Teamtailor, you can export the data items into multiple formats, which will open the gates for further analysis.

4. BambooHR

Whether you have a small business or a large enterprise, make sure you try BambooHR to hire the best talent. BambooHR recruiting software for small business combines numerous unique systems within one HR platform. 

BambooHR is more like a hiring tool with world-class features. If you’re looking for a combination of recruiting software and tools, look no further than BambooHR. 

BambooHR

• Applicant tracking
• New hire onboarding
• Employee offboarding
• E-signature

With BambooHR, you can hire job applications and track their progress. You will also know the candidate’s advanced reporting and access to essential HR management tools. Here's the dashboard of BambooHR.

In terms of recruiting, you can create clean and simple job posts, automate several processes, and organize candidate information effectively. 

If you plan to simplify the workflows associated with your small business’s recruitment process, BambooHR may be the best option. The candidate data will be stored in a centralized database. The database can be viewed on mobile and desktop. 

The Pro plan will come with additional features like performance management and employee management. You can also purchase add-on solutions.

If your company is growing and you plan to use top-notch recruiting software for small business, BambooHR’s features won’t disappoint you. 

5. factoHR

In today's competitive job market, finding and hiring the best talent is crucial for business success. factoHR is your secret weapon to streamline the recruitment process and attract top-notch candidates.

With its robust features, you can efficiently manage your entire recruitment pipeline. From sourcing and screening candidates to scheduling interviews and onboarding new hires, factoHR simplifies every step.

Our user-friendly interface and intuitive workflows ensure a seamless experience for both recruiters and candidates.

factoHR

• 3500+ customers across the globe
• One-stop HCM platform
• Top-notch security and privacy
• Available with mobile application

factoHR came to life in 2016 in response to continuous requests from our loyal customers and potential clients.

They needed a solution that was simple yet powerful—offering scalable, agile, and robust “Hire-to-Retire” modules packed with comprehensive features. Alongside this, they wanted all these capabilities at a price that delivered real value. 

factoHR is designed with general HR managers in mind and fits seamlessly with businesses of all sizes. It eases the daily workload of HR teams by leveraging modern, advanced technologies. 

The best thing about the factoHR pricing structure is that you can get started with a free trial with any plan without any hassle. You don't need to put any credit card information.

factoHR guarantees top-notch security with encryption at rest and SOC Type 2-certified cloud data centers, keeping your data safe and secure. 

6. Jobsoid

Jobsoid is a scalable and affordable hiring software for small business that fulfills different types of hiring needs. Being a versatile solution, it also helps large businesses hire the right talent. 

Jobsoid streamlines the overall recruitment process through automation, numerous job description templates, automatic post job, resume parsing for database creation, and smart filtering to shortlist the best candidates. 

Jobsoid

• Facebook careers tab
• Social sharing
• Customizable pipeline
• Smart filter intelligence

When you choose the paid plans, you can create unlimited user accounts. Some of Jobsoid's most eye-catching features include email templates, team collaboration, and a careers page. 

You will also get video screening capabilities with Jobsoid. This feature will help you screen suitable candidates before interviewing them further. 

The smart filtering system will help you choose the best candidates from your list. You won't have to worry about hiring an irrelevant candidate for your job vacancy. 

However, keep in mind that Jobsoid isn't all about the pros. You also need to consider the cons of Jobsoid to make a data-driven decision for the recruitment aspects of your business.

With Jobsoid, you can customize the workflows and automatically email candidates when they advance to the next pipeline stage. You will also receive integrations with different job boards and social media platforms like LinkedIn, Facebook, and Twitter. 

Don't forget to choose the plan that suits your business's hiring needs. When the free trial expires, your account will automatically migrate to the free plan. Don't forget to upgrade if you need more unique features.

Thanks to the intuitive and user-friendly interface, you won’t need any problem with the navigation. The customer support team will always help you even if you face technical roadblocks. 

7. Breezy

Breezy, a comprehensive recruiting software for small business, is used by thousands of customers, including Product Hunt and Duolingo. 

Whether you need to hire a new candidate or planning to expand your team, Breezy can automate numerous aspects. 

Breezy

• Background screening
• GDPR compliance
• Automate EEOC/OFCCP compliance
• Advanced custom reporting

Breezy lets its users create vacancy ads and distribute them automatically across 50 job boards. It also offers premium job board support. 

This recruitment software will help you create customized pipelines for your business’s requirements. It will also provide efficient candidate management through a drag-and-drop and user-friendly interface. 

You can move candidates from one pipeline to another by dragging and dropping. No need to worry about any technical knowledge. The feature will help you know where your candidates stand regarding their evaluation. 

Breezy also offers different types of add-ons. Although you must pay extra for them, these tools will undoubtedly refine the workflow even further.

These tools will help you communicate with candidates from the recruitment platform. Besides promoting diverse hiring, these tools will help you shortlist candidates according to their details. 

Regardless of the plan you choose, you will get unlimited users. You can sign up for the 14-day free trial without giving any credit card information.

Breezy HR is a solid choice for companies looking for a user-friendly, affordable, and feature-rich ATS. However, if you need advanced features, complex reporting, or specific integrations, you might need to consider more comprehensive solutions.

8. SmartRecruiters

SmartRecruiters is explicitly designed for small businesses. This recruiting tool for small business will help you with high-volume recruitment for different types of organizations. 

The company introduced a free plan in 2017 for businesses with less than 250 employees. This way, businesses with less extensive hiring needs started leveraging the benefits of SmartRecruiters. 

SmartRecruiters

• Streamlined applicant tracking and screening
• Centralized vendor management
• Agile optimization
• Post-to-hire reporting & analytics

You will receive automated multiposting and transparent progress tracking. The career site will also be mobile-optimized, so you can access the dashboard anywhere. 

SmartRecruiters provides access to its recruitment application on iOS and Android, helping hiring managers manage candidates on the go. 

However, remember that you don’t get integrations with other applications in this free recruiting software for small business. You need to upgrade to a premium plan for that. 

You will also receive AI-powered candidate matching features as well as pre-built candidature assessments. Make sure you contact the sales team to know more about their pricing plan.

Overall, SmartRecruiters is a great option for startups and small businesses that want to hire the right talent without making a significant investment. 

9. JazzHR

Initially built for small businesses, JazzHR is one of the most popular recruiting software solution in the market. Since its launch in 2009, JazzHR has facilitated millions of successful hires. 

JazzHR enhances candidate sourcing by allowing users to publish job vacancies on multiple job boards. The best part is that users can publish their requirements in a few clicks. 

JazzHR

• Unlimited Jobs & Users
• Highly Configurable
• Fast Implementation
• Advanced visual reporting

JazzHR’s application tracking feature can reduce redundant tasks, helping recruiters and HR teams focus more on crucial hiring decisions. 

JazzHR can help you achieve successful hiring processes through personalized workflows, enhanced collaboration, and task automation. Its trigger-based systems can automate many repetitive tasks, such as sending rejection and interview letters. 

This recruitment software for small business will create a list of set questions. This way, you can ensure your business’s HR teams undergo a structured and consistent interview process. It will also rate candidates according to their responses. 

JazzHR will rate the profile of the candidates, which will be visible to the entire team. This way, you can easily compare the candidates and shortlist the perfect ones. 

This platform comes with 100+ software integrations, including WebHR and Paychex. Besides that, you can also integrate skill assessment platforms like Wonderlic and eSkill. 

JazzHR provides a 14-day free trial with unlimited users. You don't need to enter any credit card information. However, I failed to create an account due to some technical glitch. However, you won't get Indeed access with the free trial. You need to upgrade to a premium plan.

While the setup is relatively easy, you may face problems with scalability. If you have a large and growing business, there may be better options than JazzHR. 

10. TRAFFIT

If you have an in-house HR department, TRAFFIT recruiting software for small business will prove helpful. It also helps recruitment agencies and headhunters. 

TRAFFIT comes with a searchable database for candidate management. This feature will help you go through each candidate’s profile and shortlist the most relevant ones. 

With highly customized JD templates, you can upload job advertisements directly from the dashboard or system and post jobs on social media platforms or job boards with just one click. 

TRAFFIT

• Candidate profiles and history
• Free hiring manager accounts
• Reports and analytics
• Mailbox and calendar sync

Candidate management is also customizable to a great extent. You can create personalized workflows for each vacancy, including rejection reasons when you disqualify candidates. 

TRAFFIT features workflow email automation, allowing you to create email templates for numerous use cases. For instance, you can automate emails for interview invitations, rejection letters, job offers, etc. 

When you choose the feature, the candidates will automatically receive email notifications according to their pipeline stage. 

TRAFFIT also integrates with collaboration tools like Google Meet, Slack, and Microsoft Teams. It also supports Zapier integration, which allows you to use other apps for billing, skills assessments, and emailing platforms. 

While TRAFFIT is famous for its simple and easy-to-use features, many users have complained about the lack of native integrations. Nevertheless, this recruiting software for small business can help you hire the perfect talent.

11. GoHire

Regarded as one of the most affordable recruiting software for small business, GoHire can streamline your business’s hiring process. 

It will focus on employer branding, recruitment marketing, and candidate management to ensure you find the right talent. 

With GoHire, you can upload job vacancies to over 15 different online job boards in a few minutes. You will also receive a unique email address to send applications worldwide. 

GoHire

• 700+ Job description templates
• Branded careers pages and job widget
• One-click job posting to 15+ job boards
• Unlimited hiring pipelines

GoHire has a single yet highly functioning dashboard for managing job postings and communicating with other recruiters and HR teams. 

You can also upload job vacancies directly on different social media platforms and import the existing database of candidates. Automation, such as bulk actions, bulk messaging, and self-scheduling interviews, will save you time and effort. 

Besides providing a fully functional job board, GoHire also takes pride in providing other recruiting services, including integrations, automation, management, etc. 

You will find numerous helpful integrations with social networking sites, Zapier and Slack. Customer support is available 24/7 via chat or phone. 

Ready to use the Best Recruiting Software for Small Business?

As a business owner, you should always consider the importance and benefits of choosing the best recruiting software for small business. 

The right one will help you advertise the vacancy positions, evaluate candidate’s profiles, track them thoroughly, and select the best candidate. 

Certain services are focused on job postings only, whereas some software solutions for small businesses offer more extensive features, such as integrations and recruiting management. 

I hope you liked this blog and found this information helpful. If you have any questions, let me know in the comment section below. 

Frequently Asked Questions