• Best Overall

    Zapier

      Zapier streamlines your workflow by eliminating tedious manual tasks through seamless app integration. Zapier's no-code approach empowers any user to build powerful connections, optimize processes, and boost overall efficiency.
  • Versatile

    ClickUp

      ClickUp's automation feature seamlessly blends task management and workflow automation. Craft custom automation using intuitive triggers and actions. Eliminate manual busywork and create a more efficient and focused workday.
  • Cost-effective

    Jira

      Jira Work Management isn't your typical project management tool; it's a collaborative work hub for non-developers designed to track, organize, and streamline all kinds of business activities. Forget juggling scattered spreadsheets and emails.

As a business owner, you look after multiple aspects of your organization to ensure a smooth operation. However, managing a business is easier said than done. 

Over 90% of employees state that their productivity gets hindered by repetitive tasks. Such tasks can be automated easily and save employees time and effort. If you don’t want your employees to face the same hindrance, workflow automation tools are your solution

With workflow automation software, you can automate mundane tasks and enhance the proficiency of your business, thereby increasing 25% of revenue each year

Workflow automation software solution will help you save time and cost and make the evaluation and monitoring of business workflow processes easier. 

In this blog, I will discuss the most popular automation workflow tools in the market. This guide will help you choose the right tool for your business’s needs. 

Workflow Automation Tools – Explained

Workflow automation helps improve the employees' productivity. 

When you use workflow automation solutions properly, they can become an integral part of your organization. Let’s take a look at these nine workflow automation tools. 

1. Zapier 

Zapier is one of the best workflow automation tools that uses a drag-and-drop and no-code editor interface. Zapier's intuitive drag-and-drop interface lets you visually connect apps and actions without writing any code.

Whether you have a single recurring task or an extremely complicated workflow, Zapier will help you automate most tasks. 

What makes Zapier a unique tool is its extensive software integrations. Zapier is compatible with 5000+ applications. From Stripe and Gmail to Trello and Slack, you can use Zapier to automate your business’s software tasks. 

Zapier

  • Multi-step workflows
  • Integrations
  • Advanced roles and permissions
  • Comprehensive logging

Many workflow automation tools that you will find in this list rely on Zapier to enhance their own software integrations

As Zapier comes with a free plan, I created a free account. I must say the dashboard looks simple. You can also customize additional things from the sidebar on the left.

If, by any chance, you have software that doesn’t come with Zapier integration, you can submit a request for the software or build it yourself

Pros

  • App integrations to make the process much faster
  • Max 100 steps per workflow
  • 14 days free trial
  • Free plan for single-step automation

Cons

  • Limited automation on low-tier plans
  • Premium apps are available only on high-tier plans
  • Lack of non-automation tools

By automating repetitive tasks, Zapier frees up your time to focus on higher-level work and boosts your productivity.

However, keep in mind that Zapier is not a magic wand. It requires planning and effort to set up your workflows effectively.

Zapier Pricing Plan

  • Free: $0

  • Starter: $19.99/month

  • Professional: $49/month

  • Team: $69/month

  • Company: $26/month

    Contact sales

The Team plan is best for small businesses. However, large enterprises need to contact sales for customized pricing. While the Starter and Professional plans may suit your business's needs, these plans have only 1 user.

? Why use Zapier?
  • Business owners and employees face problems dealing with multiple applications. As Zapier comes with many integrations, it can save you time and labor.

In the end, Zapier is your work's best friend. It automates the boring stuff, saves you time, and lets you focus on what matters. Give it a try, and watch your workflow sing.

2. Pabbly Connect

Pabbly Connect empowers you to connect over 1000 popular applications across various categories like CRM, marketing, e-commerce, helpdesk, payments, and more.

It acts as a bridge, exchanging data between them based on your defined workflows, eliminating the need for manual data entry and saving you precious time.

Pabbly Connect

  • High-quality integrations
  • Mapping and triggers
  • Conditional routing
  • Error handling and retries

If you spend hours transferring data between different apps, automate repetitive tasks, and focus on strategic initiatives, Pabbly Connect would prove a great option.

This is the dashboard of Pabbly Connect. It looks sleek and simple without any technical mess. I loved this as it would help me complete my tasks easily.

While Pabbly Connect may prove beneficial for your business, you need to know where it can fall short. Here are the pros and cons of Pabbly Connect.

Pros

  • Automate Repetitive Tasks
  • Extensive Integrations
  • Boost Workflow Efficiency
  • Customizable Workflows

Cons

  • Limited free plan

Now that you know the pros and cons, let's take a look at the pricing structure of Pabbly Connect.

Pabbly Connect Pricing Plan

  • Free: $0

  • Standard: $16/month

  • Pro: $33/month

  • Ultimate: $67/month

  • Enterprise: Contact sales

The free version of Pabbly Connect won't let you have unlimited team members, whereas you will get unlimited team members when you choose any of the paid plans.

The ultimate pricing plan is perfect for large businesses and enterprises that have hundreds or even thousands of employees.

? Why use Pabbly Connect?
  • If you manage multiple applications and struggle with manual data entry, Pabbly Connect can be a game-changer. Whether you're a solopreneur, a small business owner, or part of a large team, Pabbly Connect can help you work smarter, not harder.

Pabbly Connect is a powerful tool that can simplify your work life and unlock your business's true potential. Give it a try and see how it can automate your workflows and drive efficiency in your operations.

3. Integrify

Integrify is a workflow management and low-code workflow automation software. Only a few other platforms can prove as beneficial as Integrify in terms of advanced workflow automation features. 

Some eye-catching features of Integrify include a form designer, a process creator, and process reporting tools. While you may find Integrify similar to the other workflow automation tools in the list, it comes with additional perks

For instance, you can add comments and notes while you create a process. This specific feature makes Integrify a highly desirable tool for teammates

Integrify

  • Process collaboration
  • Intranet
  • Audit trail
  • Form design

The drag-and-drop interface removes technical barriers, enabling users with varying levels of technical expertise to construct workflows that precisely mirror their unique business logic.

This accessibility makes Integrify a valuable tool for departments across an organization, from HR and finance to IT and operations.

Pros

  • Notes and comments on automation
  • Cloud platform options
  • Unlimited actions and automation
  • Fully managed SaaS infrastructure

Cons

  • Pricing is not transparent
  • Too many things to learn
  • Limited customizations for appearance

Integrify will also let you test and run the processes. Additionally, it will allow you to create audit trials for all of your workflow automation tools. This means that you can collaborate without affecting your workflow.

Here's how much you need to pay for Integrify.

Integrify Pricing Plan

This plan includes unlimited audit trails, unlimited forms, API integration, unlimited processes, and many more.

However, as mentioned above, the pricing structure is not transparent. They don't showcase clear pricing on their website. If you want to use Integrify, request a quote, and they will conduct a 1:1 session with you.

? Why use Integrify?
  • Streamlining workflows plays a crucial role in developing a robust process. I love Integrify because of its capability to add comments and notes to automate workflows. Hence, more precise workflows.

Are you planning to create and refine your business’s workflow to a great extent? Don’t forget to use Integrify. 

4. ClickUp

If you like an all-in-one work management platform, ClickUp should be your primary choice. Regarded as one of the most effective workflow automation tools, ClickUp can prove highly beneficial to your business. 

Besides including workflow automation tools, ClickUp also comes with team collaboration, project management, improved productivity, and insights into your project progress. 

ClickUp

clickup-logo
  • Process collaboration
  • Intranet
  • Audit trail
  • Form design

In short, ClickUp is purely focused as an automation tool. While some other project management platforms come with a handful of task management tools, very few can come close to ClickUp workflow software.

ClickUp offers Kanban boards, Gantt charts, subtasks, and multiple-task views. My employer, Webdew, also uses ClickUp, and I can say it’s undoubtedly a great project management software. 

This is what the dashboard looks like. I can manage everything from my ClickUp dashboard. The downtime is almost zero. Hence, you will never face any problems.

Pros

  • Cost-effective pricing plan
  • Goals, tracks, and other project tools
  • Whiteboard, docs, and more collaboration tools
  • Free plan with effective subdomain

Cons

  • Slow sync issues
  • Less automation customizations

With ClickUp, you don’t need to worry about your business’s workflow management needs. This tool will help you with that without compromising the integrity of the project.

Let's take a look at the pricing plan.

ClickUp Pricing Plan

  • Free: $0

  • Unlimited: $7/month

  • Business: $12/month

  • Enterprise: Contact sales

The refund policy of ClickUp is impeccable. They focus on 100% customer satisfaction. If, for a reason, you're not satisfied, you can request a refund within 30 days of purchase, and they will issue a full refund.

? Why use ClickUp?
  • If you want to keep all of your team members on one page to ensure their tasks get completed efficiently, you should use ClickUp. The in-built project management tools can automate workflows.

ClickUp, in a nutshell, is an all-in-one productivity platform designed to replace a bunch of other tools you might be using. It combines project management, collaboration, communication, and even some document creation features into one streamlined interface.

5. Flokzu

Flokzu is one of the best business process management software that allows businesses to automate processes, create forms, integrate through APIs, and run reports

As Flokzu relies on Zapier to integrate with other popular software applications, it can become a highly beneficial tool for your business and employees. 

Unlike your average workflow automation tools that provide some basic features, Flokzu is more flexible. 

Flokzu

  • Timer control
  • Employee substitutions
  • Custom reports
  • Dynamic visibility

For example, with Flokzu, you can easily make substitutions for your teammates when someone is on leave or out of the office. 

You can also create a custom workflow to include alternate team members to complete the tasks. This way, you can continue your business’s workflow uninterrupted. 

Likewise, you can also set pauses and timers with Flokzu to automate your workflow even more. As a result, you don’t need to worry about keeping up with your business’s changing process needs. 

Pros

  • Premium plan has unlimited storage
  • 14-day free trial to test the features
  • Automated emails
  • Can substitute team members easily

Cons

  • Very few native integrations
  • Less automation customizations
  • Slow customer support

While Flokzu has its own disadvantages, the pros definitely outweigh the cons. I would recommend you try Flokzu once and decide for yourself. Here's the transparent pricing structure.

Flokzu Pricing Plan

One of the best things about Flokzu's pricing is that you will get 1-month free when you choose the yearly billing. But remember that you may not get this offer every time. So, I would suggest grabbing this offer before it's gone.

? Why use Flokzu?
  • Having a process management solution can be a game-changer for your business. I like Flokzu because it has the ability to create and automate workflows, ultimately aiding in consistent operation.

By automating tasks and streamlining workflows, Flokzu can significantly reduce the time and resources needed to complete tasks.

6. Kissflow

If you’re finding workflow automation tools with both low-code and no-code options, Kissflow can aid in app building and process automation. 

Due to this, Kissflow has more than enough flexibility to work as your business’s marketing automation software, workflow management platform, and light project management tool. 

I absolutely love the process reporting tools provided by Kissflow. They come with the best combination of a simple interface and powerful analytics

For instance, you can see the relevant yet important data on the workflow automation system. Furthermore, you can also fetch the custom reports to know more about the process data. 

Kissflow

  • Dynamic reporting
  • Process optimization
  • Process audit
  • Dynamic routing

On top of that, Kissflow has a unique and straightforward dashboard. As it’s a little-to-no-code platform, your reporting will be highly accessible and easily understandable. 

You can create functional web and mobile applications with minimal coding. Kissflow's App Builder provides pre-built components and functionalities to speed up development.

Here are the pros and cons of Kissflow.

Pros

  • Custom reporting
  • Simple interface
  • Customizable workflows
  • Free trial

Cons

  • Minimum 20 years required
  • Limited functionality on mobile

Despite the cons, Kissflow can become one of the best workflow automation tools for your business. Even though there is no free pricing, you should still check out the pricing plan.

Kissflow Pricing Plan

Kissflow is undoubtedly not cost-effective at all. Even after paying thousands of dollars per month for the Basic plan, you won't get external users and private clusters. You need to purchase the Enterprise plan for that.

? Why use Kissflow?
  • Kissflow can help your business identify the bottlenecks and help improve output and production. The process automation can generate specific reports to locate the roadblocks.

The choice of the right workflow automation tool depends on your unique requirements and goals.

But with its comprehensive features, Kissflow certainly offers a compelling proposition for businesses seeking to optimize their operations.

7. Jira Work Management

Jira Work Management is an excellent addition to my list of best workflow automation tools. It’s most effective for non-technical business teammates planning to streamline their business processes. 

Apart from excelling in project and task management, it can help your team assign, create, track, and automate tasks more efficiently. 

Jira Work Management

  • Timeline view
  • Project management
  • Task dependencies
  • Task-level security

Collaboration and communication features of Jira Work Management can foster overall teamwork, whereas the project reporting and tracking capabilities can provide insights and feedback. 

As Jira provides a free version for the users, I thought I should try it.

This is the dashboard of Jira Work Management. It looks somewhat similar to ClickUp. While I find this UI simple, I must say that it's not going to be easy for non-technical users learning Jira.

Jira work management comes with customizable workflows, which will help businesses tailor workflows to your specific needs.  

Pros

  • Steamlined project management
  • Effortless tasks
  • Customized workflows
  • Simple UI/UX

Cons

  • Learning curve is super steep
  • Non-technical users may find the UI a little bit complicated

As Jira can seamlessly integrate with other tools, you can ensure proper data flow. The scalability and customization options of Jira Work Management can make it highly adaptable to your business’s unique needs. 

Jira Pricing Plan

  • Free: $0

  • Standard: $5/user/month

  • Standard: $10/user/month

This is the monthly plan, and it's quite affordable. If you like Jira and you want to switch to the yearly plan, it would prove more cost-effective for you.

The yearly Standard plan costs $500/year (user tier: 1-10), and the Premium plan costs $1,000/year (user tier: 1-10). Additionally, you will get a free trial.

? Why use Jira Work Management?
  • Kissflow can help your business identify the bottlenecks and help improve output and production. The process automation can generate specific reports to locate the roadblocks.

Thanks to the user-friendly interface, it will simplify task management even for non-technical employees, improve productivity, and facilitate quick adoption

8. Wrike

Wrike can transform your entire teamwork with an all-in-one project management and collaboration tool. The software will boost task and project productivity. 

Wrike will monitor the overall performance of your teammates and help you evaluate their results. You can share the dynamic reports visually with the other stakeholders

Wrike

  • Report and analytics
  • Document management
  • Automated recurring workflows
  • Updates processes automatically

Furthermore, Wrike can manage the team's bandwidth. This will prevent employees from overworking or underworking by tracking effort and time. It will also help employees manage their workloads. 

This is the dashboard of Wrike. I must say that it's more navigational and user-friendly than Jira Work Management.

The project management tool will provide large businesses with the best benefits of a cloud platform. This way allows the employees to manage the data on-premise. 

Pros

  • 14-day free trial
  • Shared workspace
  • Can customize remote collaboration environments

Cons

  • Creating the right workflows takes time
  • Someone without project management experience may face problems

If you’re worried about the security of your business, Wrike has your back, too. It will provide your business with complete data encryption control and enterprise-grade security

Here's how much you need to pay for Wrike.

Wrike Pricing Plan

If you have a large enterprise and you want to use Wrike without any user limitations, the Enterprise and Pinnacle pricing plan would suit best for you.

? Why use Wrike?
  • Wrike can be customized to a great extent, where you can share reports with clients. Thanks to the key features, the client data will be protected.

Wrike showcases multiple features that will help your business streamline management workflow. These features include Kanban boards, time tracking, Gantt charts, and automated reporting

9. Monday

Monday is among the top workflow automation tools that effectively automate manual processes. One of the unique features of Monday is that it isn’t restricted to project management alone. 

The developers put great effort into ensuring it includes the typical features of workflow automation tools to provide a focused structure and views. It can also clarify the work sequence as per their deadlines. 

The dashboard of Monday looks like a spreadsheet presentation, but it is far better in every way.

Monday

  • Managed workload
  • Item creation
  • Cross-board
  • Dependencies

With Monday, teams who are using the spreadsheets can manage the projects and processes smoothly

This workflow automation platform can streamline your workflow with notifications, alerts, automation, and integrations. 

Pros

  • Built for multiple users
  • Alternative views
  • Powerful communication tool
  • Tracking features

Cons

  • User-based pricing limits
  • Interface is cluttered

Monday operates on a visual workflow super table with 30+ drag-and-drop columns and 200 workflow templates, which will help you customize your workflows. 

Here's the pricing plan of Monday.

Monday Pricing Plan

  • Free: $0

  • Basic: $9/seat/month

  • Standard: $12/seat/month

  • Pro: $19/seat/month

  • Enterprise: Contact sales

From complex to colorful, Monda workflow automation software y will allow you to view data in any format you want. Whether you want to share images and files or communicate with your teammates, Monday will greatly help your business. 

? Why use Monday?
  • If you're tired of repetitive tasks affecting your workday, use the Monday workflow automation tool. Its visual interface empowers everyone, from tech whizzes to busy bees, to effortlessly design and automate processes, saving precious time and energy.

If you're looking for a way to boost your team's efficiency, enhance collaboration, and gain valuable insights, Monday can become a powerful ally.

10. Kintone

Kinetone is a workflow automation software with high levels of customization for the users. This interactive workflow tool will help users develop different types of customizable applications from scratch. 

A great thing about Kentone is that you can use existing spreadsheets and templates to develop the apps. No need to find something from the beginning. 

Kintone

  • Open API connectivity
  • Unlimited custom views
  • Collaboration suite
  • Enhanced process management

Kintone can be customized for sales CRM, project management, to-do lists, equipment management, product feedback, and many more workflows. 

Pros

  • Easy to use and simple interface
  • Comprehensive database
  • Amazing customer service
  • Smooth transition

Cons

  • Cost of an additional license is expensive
  • No calendar

The easy-to-use interface of this workflow automation software will let you develop workflows with date fields, rich text fields, number fields, and menus. Here's the pricing structure.

Kintone Pricing Plan

  • Pricing: $24/user/month

    Minimum 5 years required

Keep in mind that the cost will increase according to the number of users. You can also go with a monthly or annual contract.

? Why use Kintone?
  • If you want to empower your team with a centralized control functionality, make sure you purchase Klintone. It's also more affordable compared to other tools.

Its robust data analytics illuminate critical insights hidden within your processes, empowering you to make data-driven decisions. You can also leverage the best benefits of spaces for attachments and built-in calculations. 

Ready to try the best Workflow Automation Software?

Thanks to the digitalization of business operations, organizations all over the world can automate workflows more effectively. The introduction of automation tools helped them get rid of repetitive tasks

While I would recommend all the workflow automation tools above, remember that the right workflow automation tool depends on the unique needs of your company

As there are various AI-based tools available, you can pick the right workflow automation software to automate workflows. 

Through automation, you can reduce costs and time, increase visibility, and eliminate chances of human errors

What are your thoughts on these workflow automation tools? Don’t forget to share your opinion in the comment box below. 

Frequently Asked Questions

RPA lets software robots handle repetitive tasks by mimicking human actions, like copying data from forms. While it's sometimes mistaken for AI, it's a separate technology based on defined rules.

Workflow automation automates specific steps within a business process, like a chef following a recipe, while RPA automates the entire recipe from gathering ingredients to serving the final dish. Both are software tools, but workflow manages smaller steps, while RPA tackles the whole flow.

Workflow Automation operates at the macro level, orchestrating the flow of work across the process. RPA takes a micro approach, automating specific work activities within each step.

Sure, workflow automation makes tasks flow smoothly, but it also generates valuable data like a traffic control center. Through intuitive dashboards, reports, and analytics, you get a bird's-eye view of how tasks progress, identify pain points, and optimize your entire process.

While every business can use workflow automation, large enterprises will leverage its best benefits.