14 Best Payroll Software for Small Business in 2025

If you operate a small business, choosing the best payroll software for small business should be at the top of your to-do list 2024. 

The quicker you purchase and integrate payroll software into your small business, the sooner you can streamline employee payments. 

Payroll software for small business can help you manage employee compensation and other relevant financial tasks. This includes calculating employee salary and deductions, process payroll, direct deposits, and generating pay stubs. 

Reputed and reliable payroll software providers can run payroll and tax responsibilities and create valuable insights when you process payroll for your business. 

Investing in suitable payroll software can protect your business from facing payroll mistakes or filing payroll tax penalties and FLSA fines. 

Best Payroll Software for Small Business

The top payroll software differs from the best payment processor for small business. They differ with varying functionalities.

The top payment processors facilitate online transactions by securely transferring funds between customers and merchants.

However, a payroll software automates and manages employee payroll processes such as calculating wages, withholding taxes, and issuing payments.

Which is the most popular small business payroll software? I have reviewed two dozen tools and shortlisted the best based on their capabilities, features, and pricing. Let’s get started. 

1. Gusto

If you’re looking for the best payroll software for small business, Gusto should be your top choice. 

Gusto is the best payroll software for small business that benefits HR and administration, manage payroll, and considers compliance functions. 

Gusto

• Unlimited payrolls
• Transparent pricing
• Auto tax calculations
• Easy onboarding

The best thing about Gusto is that you can control all these aspects from a single and easy-to-use package. Let's take a look at Gusto's dashboard.

Gusto is designed for small businesses and startups who want to focus closely on the basic HR needs of their employees. Many US-based businesses use Gusto for its practical payroll functions, simple interface, and excellent automation capabilities. 

When you know the pros and cons of Gusto properly, you will be able to make more informed decisions. If you consider Gusto to be a valuable addition to your business, take a look at the pricing structure.

You will receive unlimited payroll runs and basic payroll reporting despite your chosen plan. This specific feature helps Gusto stand apart from other payroll software tools. 

If you choose payroll core plans, you will receive full-service payroll benefits, including benefits management, employee tax forms, and integrations. If you want priority support and HR resources, you need to pay an additional $8/month/person.

Gusto has numerous features and is suitable for medium and small businesses. However, to maximize its benefits, make sure you use this tool appropriately. 

2. Rippling

Rippling provides a robust combination of payroll and HR software functionalities. Rippling is an excellent option for small and medium businesses as it can simplify personnel management. 

Users can sync their valuable data items from other personnel management systems to streamline and automate data entry. This ensures that each employee receives their wages as soon as possible. 

Rippling

• Automatic tax filing
• 100% error-free
• Dedicated mobile application
• Payroll and expenses syncing

Rippling also comes with task management tools, a built-in personnel database, personalized alarms, and reporting capabilities. These features allow HR teams to analyze salary trends effectively. 

Rippling offers numerous integrations with time tracking, accounting, attendance, and other supported tools. The software integrations of Rippling are super helpful. It’s one of the reasons for putting Rippling in second on my list of best payroll software for small business. 

With Rippling, payroll can be significantly streamlined. You can also pay your employees quickly and maintain their peace of mind. 

While Rippling offers various services, from HR to IT, I couldn't find any mention of the pricing structure. Regardless of your requirements, you need to submit your relevant details, and they will provide you with a free quote.

Although the pricing structure and user experience appeal to small businesses, I recommend Rippling for businesses with more than ten employees. 

3. Paychex Flex

Paychex Flex provides numerous reporting features. It also gives businesses upgrade options, something essential for scaling small businesses. 

This payroll software for small business provides 160+ different types of reports so that you have more transparency on your small business’s expenses. 

Paychex

• Easy-to-use software
• Safeguard payroll funds
• Employee safety maintenance
• Fever payday issues

If you rely on reports and data to gain valuable insights into your business's operational conditions, Paychex can satisfy your needs. 

While it’s one of the most expensive payroll software for small business on my list, the features are worth the investment. Paychex allows local, state, and federal tax filing for your business, which is also automatic. 

Even if you purchase the basic plan, you will still receive a next-day direct deposit feature. Additionally, you will receive a mobile app, new hire, and HR resources library. 

When you choose more advanced plans like Select and Pro plans, you will get additional features such as a dedicated payroll specialist who will solve your payroll tax problems. 

However, I found that Paychex's pricing structure is non-transparent. While you can always contact them for a quote, a transparent pricing structure can help you compare services. 

As integrations are one of the most essential components of payroll software, Paychex does that amazingly. It integrates with QuickBooks online, Xero Accounting, time tracking, health insurance, and other tools. 

4. Paycor

Paycor is a perfect option for small businesses that require help with payroll and HR tasks but cannot afford to hire an in-house HR. 

With various tools, Paycor is an all-in-one payroll solution. From recruitment and onboarding to payroll and benefits management, Paycor can handle anything. It will also automate other aspects of payroll and HR effectively. 

Paycor is an HCM solution that keeps all employee data in the online payroll database. This eliminates the need to move platforms or access numerous payroll systems. 

Paycor

• Automated payroll processing
• Tax compliance
• Multiple pay types
• Employee self-service

The software can consolidate HR data and employee payroll, allowing your business to manage human capital without switching platforms. 

In terms of payroll, Paycor provides full-service payroll, including tax withholding, calculations, and filling. On top of that, you will get employee self-service and real-time payroll analytics. 

The mobile application is responsive and bug-free. It will help you streamline employee payroll with fewer headaches. 

Just like a few other payroll software for small business on my list, you won't get any certain pricing plans. Depending on your business's size and requirements, Paycor will provide you with a customized plan.

Paycor payroll software for small business can reduce compliance tasks, automate repetitive tasks, empower staff management, and increase business efficiency. 

5. ADP

ADP is one of the oldest payroll solutions for small businesses on the market. With over 70 years of experience in the industry, ADP offers the best trust and knowledge. 

ADP offers different pricing plans, perfect for small and large businesses. With ADP payroll software for small business, you can undoubtedly find a plan that meets your payroll needs. 

ADP

• Superior payroll technology
• Expert service and support
• Multiple pay types
• Flexible payment options

ADP can meet your criteria as your business brows. If you own a small business, ADP can handle taxes, payroll, and compliance. 

When your business grows, you can upgrade to the more advanced plans suitable for larger and more complex businesses. These services include recruiting, HR support, and onboarding. 

Keep in mind that ADP won’t allow you to see the cost of the plans upfront. Hence, you won’t be able to compare them. 

You need to answer some questions about your business first. Upon requesting a quote, you can see the pricing structure. 

ADP can also perform employee background checks, provide specialist HR assistance, and help with ZipRecruiter. These will come in handy when you need more than HR fundamentals. 

6. Intuit QuickBooks

If your business uses QuickBooks accounting and payroll software for small business, you may already know how effective it is—introducing QuickBooks Payroll, the most straightforward integration choice for your small business. 

One of the most eye-catching features of Intuit QuickBooks is fast, same-day direct deposit. Your employees don’t need to wait days to receive their paychecks, as they will receive money via direct deposit. 

Intuit QuickBooks

• Full-service payroll
• 1099 E-File & Pay
• Same-day direct deposit
• Tax penalty protection

You can make quicker payments with QuickBooks Payroll and leverage the benefits of a simple interface and automated functions. 

QuickBooks Payroll is packed with extensive knowledge and training base. With thorough tutorials and blogs, it’s highly unlikely you will ever need to contact the customer support team. 

You can search the Internet for numerous walkthroughs if you have any questions. This will help you resolve your questions easily. 

Regardless of your chosen plan, you will get 50% off for the first three months. In addition, you will get a 30-day free trial to access its features.

If your business has fewer than 50 employees, consider trying QuickBooks Payroll. This payroll software for small business allows you to manage employee expenses effectively. 

7. Square Payroll

Square Payroll is a cost-effective option for small businesses that require only the contractor payroll. While the other software items on my list can do it, Square Payroll stands out for its affordability. 

I highly recommend this payroll software for small business, especially when you already use Square POS. These two software integrate seamlessly, allowing your business to make employee payments much faster. 

Square

• Unlimited pay runs per month
• Off-cycle payments
• Auto payroll tax calculations
• Digital delivery of W2s/1099s

However, Square Payroll may not be a great option if you have a large business team. This is because it lacks essential features like automatic payroll processing. 

Unlike QuickBooks Payroll, some Square Payroll plans include built-in time tracking functionalities, eliminating the need for a separate system and streamlining the process.

Square Payroll won’t charge anything for inactive months, unlike other payroll software. Hence, it’s a great option for seasonal businesses that don’t have to be operational every month. 

Square Payroll is a strong contender for small businesses seeking a user-friendly, integrated, and cheapest payroll software for small business. Its simplicity and built-in features make it attractive.

8. Patriot Payroll

As a small business owner, you must operate on a tight budget. If budget is your primary concern, make sure you choose Patriot. 

Patriot has more affordable pricing plans, perfect for many small businesses. It’s also effortless to use. New payroll users won’t need any technical knowledge to operate this payroll software for small business. 

Patriot

• Unlimited payrolls
• Free employee portal
• Time-off accruals
• Optional 1099 e-Filing

The deals on the Patriot are fantastic because you can conduct limitless payrolls and don’t need to worry about frequency. 

However, things get complicated if you plan to use Patriot to file taxes for your business. You won’t get this feature with the basic pricing model. 

If you need to file taxes with Patriot, subscribe to the Full Service Payroll package. While this plan is slightly more expensive than the others, it’s undoubtedly beneficial. 

Patriot payroll is particularly useful for those on a budget or unfamiliar with payroll complexities. However, if you need advanced features, extensive customization, or seamless integration with other software, you might need to consider alternative options like Gusto.

9. SurePayroll

SurePayroll boasts a simple learning curve, which is why it's a perfect fit for small businesses that are new to general accounting software and payroll. 

SurePayroll can be used on your smartphone and computer. With simple prompts, you can set payroll with just a few clicks. This is one of the best perks of using SurePayroll.

SurePayroll

• 100% accurate payroll
• Auto payroll to save time
• Live support
• Easy to process payroll

After setting up your payroll, you can save time by using the auto payroll feature. This will run in the background and will send employee payments at a predetermined time. 

Other eye-catching features of SurePayroll include direct deposit setups, advanced reporting capabilities, and tax calculations. You can also send employee salaries on the same day, ensuring flexibility among team members. 

However, I found that SurePayroll's website doesn’t feature its pricing plans. Even though it's not a free payroll software, I couldn't know the longevity of its free trial. 

If you want to use this payroll software for small business, contact them and get a quote. 

SurePayroll is a solid option for small businesses and household employers who need a user-friendly and affordable payroll solution with basic features.

10. Roll

Roll is an ADP product focused on automating payroll responsibilities. The best thing about Roll is that you can use it from your mobile device with top-notch optimization. 

Roll will allow you to send your employee wages on the same day, thanks to the fast deposit times of this payroll software for small business platforms. 

Roll

• Initiate payroll with a text
• Pay W-2 & 1099 workers
• Next-day and same-day direct deposit
• Pay employees in all 50 states

However, unlike ADP, Roll lacks functionality and features in many areas. While advanced features like analytics are missing, you can use your mobile devices to initiate payments quickly. 

Your employees can use Roll to check their payment dates and benefit information. Other great features of Roll include QuickBooks integration and payroll deadline reminders. 

Roll will not only give you three months of premium subscription for free but also prevent you from getting into long-term commitments. This will help your small business save a significant amount of money.

Thanks to its integrations, you can improve your small business’s accounting practices. But if you have a medium or a large business, you may feel Roll lacking in many essential areas. 

11. Deel

Deel is payroll software designed for small and medium businesses. If your small business needs additional help, Deel will let you hire talent worldwide. You also don’t need to worry about local laws. 

You will also receive the HR suite for free, allowing you to leverage the benefits of automated and professional tools for your entire team. 

Deel

• Payroll with HR
• In-house payroll experts
• Minimal data errors
• Fast support

Deel showcases numerous elements that will help your business pay employees and contractors without any third-party tools. 

The user-friendly interface offers features such as stock option management, contract management, compliance tracking, and expense reimbursements for every client. 

Contractors and employees can use Deel to self-manage their wages and personal data, reducing the admin's load. Deel has collaboration with major payment providers like PayPal, Wise, Revolut, and Payoneer. You will have flexible withdrawal options while reducing unnecessary transfer fees. 

However, if you have a small, domestic business with simple payroll needs, consider cost-efficiency and complexity before committing.

12. Papaya Global

Papaya Global is a payroll software for small business that allows companies to remove the problems regarding global hiring. 

Papaya Global is an automated SaaS platform that creates an end-to-end global workforce solution. Whether you want cross-border payments or worldwide onboarding, Papaya can help you. 

Papaya Global

• Dedicated payroll service
• Payroll stack agnostic
• Full local liability and compliance
• Accurate payment landing date

The platform has different employee options, including EoR, payroll, and contractors. These can be integrated with other management tools. The innovative technology will ensure less error and more compliance. 

Papaya Global has a highly transparent system for real-time business intelligence and tracking payroll spending. Thanks to automation and security, Papaya can become a reliable option. 

Additionally, I found Papaya’s integrations highly beneficial. It can be integrated with most financial tools like BambooHR, SAP SuccessFactors, Expensify, NetSuite, and Workday. 

Consider your specific needs, budget, and team size carefully before choosing Papaya Global. Compare it to other global payroll solutions like Deel to find the best fit for your business.

13. Remofirst

Remofirst is another payroll tool for small business that helps employers with paychecks, tax filings, and direct deposits. 

Whether you have a small or medium-sized business, you can outsource your business’s payroll processing needs to Remofirst. This is perfect for businesses with fewer resources to handle the payroll smoothly.

Remofirst

• Access to benefits and health insurance
• Worldwide provision equipment
• IP protection
• Guidance from the dedicated HR manager

The software will also help businesses remotely manage their payroll processes, including tracking employees, employee information, and payroll payments. The methods are also super convenient, helping employees go through the transfer directly into their bank accounts. 

Remofirst comes with a self-service employee portal where staff can access all necessary payroll information, including W-2 forms, pay stubs, and tax information. 

Remofirst allows businesses to use a centralized platform to manage and distribute employee benefits. Users can remove, add, or update benefits while collecting usage statistics. 

When you choose any of these two premium plans, you will receive additional services. These include equipment provisioning, visa and immigration services, equity and bonus, and RemoHealth. Remember that RemoHealth starts at $55/month/person.

You can customize the payroll reports to showcase certain information, such as taxes and employee contributions. You will be able to export this information in numerous formats, which will help you share it with your business's accounting department. 

14. Bambee

Bambee is a comprehensive payroll and HR platform for startups, small businesses, and medium businesses. 

Bambee comes with different types of payroll features, including tax filings, direct deposit, and year-end reporting. You will also get HR functions like employee management and onboarding. 

Bambee

• Automation of local, state, and federal taxes
• 2-day direct deposit
• Multiple pay rates
• Guidance from HR manager

Bambee payroll software also includes HR tools. However, unlike other payroll software platforms, the HR tools are available here in a cost-effective plan. 

The interface is so simple that you won’t face any navigation problems. As Bambee requires minimal training, small business owners without accounting or HR background can operate it efficiently. 

HR compliance support is one of Bambee's best features. Bambee provides its users personalized guidance from HR professionals, allowing small businesses to navigate complicated HR regulations. 

Businesses will also have access to a library of personalized HR documents, such as employee handbooks and offer letters. 

Like other payroll software for small businesses, Bambee also provides a self-service employee portal. This way, employees can view their pay stubs, update their personal information, and request time off. 

Ready to use the Best Payroll software for Small Business?

Operating a small business is challenging. A small business owner needs to overlook many factors, but the most important aspects are focusing on the number of employees and tax filing. 

With a reliable payroll provider, you can streamline this specific aspect of your business. Thanks to advanced automation, you can create and make payroll options run in the background. 

When you delegate payroll processes with software, you can increase your business’s effectiveness while avoiding mistakes. 

I hope you found this blog informative and helpful. Let me know your thoughts in the comment section below. 

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