Are your screenshots lacking that professional touch? Wondering how to edit a screenshot like a pro? 

If you've ever felt the frustration of wanting to enhance your visuals for presentations, reports, or online content, you're not alone.

Mastering the art of visual refinement can significantly elevate the impact and clarity of your screenshots. 

In this comprehensive guide, we'll walk you through the essential techniques and tools you need to transform ordinary captures into sleek, professional images that leave a lasting impression.

Get ready to unleash your creativity and take your screenshot editing skills to the next level.

How to Edit a Screenshot?

The reasons for editing screenshots vary widely, but it mainly saves time, improves quality, hides sensitive information, and facilitates the creation of document variants for different audiences.

Editing screenshots is a remarkably straightforward process. It offers a hassle-free alternative to retaking them. As editing a screenshot is an essential process, it requires a handful of features to edit the image.

Although Windows and Mac possess inbuilt screenshot tools, they lack some features. So we have to switch to third-party screen capture tools.

Hence, we will cover both ways of editing screenshots for better convenience. One is from the inbuilt tool, and the other is from the third-party screenshot tool

1. Editing Screenshots using Windows Inbuilt Tool

Starting your screenshot editing journey involves a crucial decision: choosing the right tool. You can use built-in tools on Windows and Mac or explore third-party screenshot tools.

So, let us first check out editing options with Windows and Mac in-built screenshot tools. 

Step 1: To begin, open the page you wish to capture as a screenshot.

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Step 2: Next, access the Start menu's search bar, located in the bottom left corner, and type “Snipping Tool.”

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Step 3: Launch the tool by clicking “Snipping Tool” from the search results.

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Step 4: The Snipping Tool interface will appear on your screen. Click “New” in the top left corner of the interface.

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Step 5: Use your mouse to select the portion of the page you want to capture. The Snipping Tool will automatically capture that region and open it in the Snip & Sketch editor.

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Step 6: Click the pen icon in the taskbar to add emphasis or annotations. You can write or draw to draw attention to specific areas. Change the pen color by clicking the arrow next to the pen icon.

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Step 7: To highlight any text in the image, click on the circled icon representing the highlighter. Select the highlighter, click, and drag the arrow to highlight the text.

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Step 8: When you are ready to save your file, click on the “File” menu.

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Step 9: Choose “Save” from the options.

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Step 10: Provide a name for your file, select the preferred saving location, and click “Save” to store your screenshot.

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2. Editing Screenshots using a Mac Inbuilt Tool 

As Windows possesses an inbuilt screenshot tool, Mac iOS also has an inbuilt screen-capturing tool. The steps below will give Mac users insights on how to edit screenshots.

The foremost step is to decide what you want to capture. Is it an entire screen, just a region of the screen, or a Window? Now, follow the following steps as per your preference.

Step 1: To begin, open the page you wish to capture as a screenshot.

Step 2: There are three ways to capture different areas of the screen. Let us look into each of them:

Capturing the Entire Screen:

Press and hold the three keys together on your Mac keyboard: Shift + Command + 3.

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You will see a thumbnail shot in the corner of the screen. You can either click on that thumbnail of the screenshot or wait three seconds to save it to your download folder.

Capturing the portion of the screen:

For this, you have to press and hold these three keys together: Shift + Command + 4.

Now, drag the crosshair tool to select the desired region. If you need to reposition the selection, hold down the Space bar while dragging.

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To abort the screenshot process, press the Esc (Escape) key. Once you release the mouse and the trackpad, you can see the screenshot on the bottom right corner of the screen.

Capturing the Window:

Press and hold these four keys together: Shift + Command + 4 + Spacebar.

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You will notice that the pointer will change to the camera icon. To cancel the capture, press the Esc button. Else, click on the Window to capture it. You can see the screenshot at the bottom of the screen.

Step 3: When you open any of the above screenshots, you will see the Mac image editor to edit your screenshots. The image below shows the editing features.  

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Step 4: You can edit the screenshot as per your requirements. For instance, I have edited a screenshot shown in the image below. I have highlighted the value proposition of HubSpot by using the shapes and text option of the editor.  

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3. Editing Screenshots using Third-Party Tools (Windows and Mac)

Though inbuilt tools are worthwhile, they incorporate limited features to edit screenshots. Hence, we sometimes switch to a third-party screenshot editor to make visual communication more expressive. 

Here we will be using the Snagit screenshot tool for image editing. We will follow the steps below as capturing and editing screenshots is similar in Windows and Mac.

Step 1: To begin, open the page you wish to capture as a screenshot.

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Step 2: To take a screenshot, you have to click on the Snagit icon on your taskbar. The image below showcases the Snagit interface.

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You can select to capture a region, fullscreen, webpage, menu, etc. After fixing the selections, take a screenshot by pressing the Capture button on the screenshot.

Step 3: When you take a capture, your capture will automatically be redirected to the Snagit Editor. You can refer to the image below. It showcases the Snagit Editor with various editing tools at the top.

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Step 4: The image below shows the editing that I have done in the captured image. I have used the “Stamp” feature to add the microscope beside the essential news of Disney.

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Then, I used the “Move” tool to move the text on the screenshot from one part of the image to another. I have also showcased the “blur” tool by blurring the text “How It Works.”

Moreover, you can also add text, resize, and crop the screenshot. You can also undo changes from the toolbar if you feel like deleting something.

Step 5: Once the editing is completed, you can share the screenshot directly from the Snagit Editor. Click on the “Share image” at the top right corner of the editor. You will see a handful of options to share your edited image.

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One more exciting thing that Snagit can do is:

It can grab the text from the screen capture. If you don't believe it, select the “Grab Text” option in the “Selection” dropdown menu on the Snagit interface. Now click on the “Capture” button on the interface.

You now have to select the region by dragging your mouse. Once you leave the mouse, it will grab the text from the selected region of the captured area. You will be amazed that it will give you all the text from the captured image. Refer to the image below. 

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Some essential editing tools of Snagit in detail

1. Move tool

Snagit's Smart Move tool provides the flexibility to reposition various elements like logos, icons, and text within a screenshot.

It makes it ideal for website redesign mock-ups. It also allows resizing or removing elements while cleverly filling in the background to maintain a seamless appearance.

To utilize the Smart Move tool, activate it by clicking on the “Move” tool and toggling “Smart Move.” Snagit will automatically detect objects, including text, in your screenshot.

You can then click and drag to move objects or use the delete key to remove them. If adjustments are needed, undo with CTRL+ALT+DELETE (CMD+Z on Mac) and tweak the Detail slider.

2. Editing text

Editing text in a screenshot is also effortless with Snagit. Use the Selection tool to create a square around the text, right-click, and choose Edit Text.

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Snagit will generate editable text boxes, allowing you to modify the content directly on the screenshot. In case of translation needs, the Grab Text option can copy and paste text for external translation.

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3. Hiding sensitive information

Snagit's blur tool comes in handy when sensitive information needs to be hidden. You can maintain confidentiality with various blurring effects by clicking the blur tool and selecting the area to blur.

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Benefits of Editing Screenshots 

Editing a screenshot offers numerous benefits that greatly enhance its quality, clarity, and overall impact. Here are some of the critical benefits of editing a screenshot:

1. Improved Communication

By editing a screenshot, you can add annotations, text, and callouts to highlight specific areas or provide additional context. This helps clarify points, making it easier for the audience to understand the information.

2. Enhanced Visual Appeal

Editing allows you to adjust brightness, contrast, and color levels. It makes the screenshot more vibrant and visually appealing. Cropping and resizing can help focus on essential details and remove unnecessary distractions.

3. Efficiency and Time-Saving

Instead of retaking multiple screenshots to get the perfect shot, editing enables you to fine-tune the image, saving time and effort.

4. Protection of Sensitive Information 

Editing tools, such as blurring or redaction, can be used to hide sensitive or confidential information before sharing the screenshot. It ensures privacy and compliance.

5. Customization for Different Audiences

With editing, you can create document variants tailored to specific audiences by modifying or translating text, adding localized content, or adjusting elements to suit different needs.

6. Professional Presentations and Documentation

Edited screenshots with annotations and polished appearance can be used in professional presentations, reports, tutorials, and instructional materials. It increases the credibility and professionalism of the content.

7. Consistency and Standardization

Editing lets you maintain a consistent visual style and format across multiple screenshots. It provides a cohesive look to your materials.

8. Problem-Solving and Troubleshooting

Annotating screenshots can be invaluable when troubleshooting or seeking support, as it allows you to point out specific issues or errors visually.

9. Easy Collaboration

Edited screenshots can facilitate collaboration among team members, clients, or stakeholders, as visual elements make providing feedback and discussing changes easier.

10.Creativity and Flexibility

Editing allows you to experiment with various elements, styles, and effects. It makes the screenshot more engaging and impactful.

Overall, editing a screenshot is a powerful tool that enhances its utility in various scenarios. It can be for professional documentation, educational purposes, or personal communication.

Editing enables you to present information more effectively. It maintains privacy when needed and creates engaging visuals that leave a lasting impression on the audience.

Ready to Edit Screenshots using the Screenshot Editor?

With the screenshot editor at your disposal, you are well-equipped and ready to enhance your visual communication and productivity. 

Whether highlighting important information, annotating images, or adding creative elements, you are now well aware of how to edit a screenshot like a pro. 

These powerful editing features allow you to efficiently edit screenshots and convey your message with clarity and impact.  

Embrace the screenshot editor's potential, and elevate how you share and present information in various professional and personal contexts. 

Happy editing!

Feel free to engage with our team of experts; we're here to provide assistance and support. Don't hesitate to contact us whenever you need guidance or assistance.

Recommended Read:

Capture like a pro Your ultimate Screenshot Tools starter kit

Frequently Asked Questions

To take a modified screenshot, capture the content, open an image editor, paste the screenshot, make changes, and save it as a new image file. Please be sure to respect copyright when you modify and share others' content.

To edit the text in a screenshot in Word, insert the screenshot, edit it using an external image editing software (like Paint or Photoshop), save the edited screenshot, and then replace the original screenshot with the edited version in Word. Word itself does not provide direct text editing capabilities for screenshots.

To take a trimmed screenshot, firstly capture the desired content using the appropriate key combinations on your device (e.g., Windows key + Shift + S on Windows, Command + Shift + 4 on Mac). Then, open an screenshot editor and paste the screenshot or open the saved file, and use the editing tools to crop or trim the screenshot to the desired area. Save the trimmed screenshot as a new image file.

To convert a screenshot image to text, you can use Optical Character Recognition (OCR) technology. Several OCR tools are available online and as software applications that can extract text from images. Upload or import the screenshot image into the OCR tool, which will analyze the image, recognize the characters, and convert them into editable text. Once the OCR process is complete, you can copy and paste the extracted text into a text editor or word processing software for further editing or use. Remember that the conversion accuracy may vary depending on the clarity and quality of the screenshot and the OCR tool's capabilities.